Executive Assistant, Finance & Operations

Who are we? A High Jewelry Maison with a strong heritage who promotes exceptional know-how in an enchanting and creative environment. Our Maison is looking for talented individuals who contribute to developing and transmitting their expertise with care and no compromise. At Van Cleef & Arpels you will be surrounded by passionate experts and will contribute to many new projects which allows our Maison to regularly reinvent itself. At Van Cleef & Arpels, we are proud to hire talents from many different backgrounds and experiences. We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence. Are you a good match? For this role, we are looking for the candidate to have a bachelor’s degree and a minimum of five years’ work experience, preferably supporting luxury retail executives; Events planning and project management experience is preferred. You will have the ability to communicate and liase with executives and leaders as well as a diverse employee population with excellent verbal, written, and interpersonal communication skills. You will have a high level of confidentiality, discretion, professional maturity, emotional intelligence & social etiquette. You will have advanced-level experience with Microsoft Office; SAP is a plus. What are we expecting from you? The Executive Assistant to the Vice Presidents of Finance & Operations will provide core administrative support including calendar management, booking & coordinating travel, budget and expense management, and assisting with planning, negotiating large scale meetings and other ad-hoc projects as needed. This role will help to facilitate the day-to-day activities and administrative operations of the office. This role reports to the Vice President of Operations and is based in New York. In this role, you will: Responsibilities: Provide scheduling support to the Finance and Operations members of the Executive leadership team (CoDir); Manage travel schedules anticipating and resolving conflicts. Assist the Leadership team with administrative tasks, such as scheduling meetings, managing expense reports, invoice processing, filing, shipping, ordering supplies, receiving visitors, and planning events and coordination for team meetings. Book travel, hotels, car service for international and domestic travel and process corresponding expense reports accurately and in compliance with company policies. Manage and track departmental budgets, invoices, and expense reports; ensure accuracy, compliance, and cost-effectiveness. Support the team culture by organizing departmental meetings, lunches, and celebrations; Create meeting agendas and take & distribute minutes. Maintain strong relationships with other Executive Assistants, Senior Executives, their direct reports and global colleagues. Manage all administrative tasks and coordination for Sustainability benefits and initiatives including volunteer day organization and execution. Assist each Executive by organizing and executing special projects from start to finish with minimal guidance Assist in aspects of the onboarding of new team members Develop high-level PowerPoint presentations, Excel spread sheets and Word documents as needed. More than a role…we recruit for a career! By joining Van Cleef and Arpels, you will be part of a Maison where employee career development is at the heart of our ambition. Upon your arrival, you will be immersed in our enchanting world with trainings on our history, know-how and creations. The recruitment process: Please submit an application on-line. If your profile matches our search criteria, you will be contacted by the Talent Acquisition team for an interview. The recruitment process will consist of several interviews at various levels of the organization. Applicants must have valid work authorization for employment in the USA. Richemont offers a generous compensation and benefits package for eligible employees. Expected Salary Range- $95,000 - $105,000 (Annual) This role is bonus eligible In our Group, you can start anywhere and go everywhere. Internal mobility is one of the best growth accelerators to develop within Richemont and our Maisons. We encourage our people to be curious, drive their own career, and dream big.