Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support a non-profit organization in New York, New York. This Long-term Contract opportunity is ideal for someone who is detail-oriented, dependable, and comfortable managing invoice and payment activity in a fast-paced accounting environment. The person in this role will help keep vendor records accurate, ensure timely disbursements, and provide documentation support for financial reviews and audits.

Responsibilities:
• Examine incoming invoices for accuracy, completeness, and compliance with organizational guidelines before processing them for payment.
• Coordinate recurring and monthly vendor payments to help ensure obligations are paid on schedule.
• Maintain current vendor master records by updating contact details, payment information, and other relevant data.
• Track and manage consultant records that require 1099 reporting to support year-end tax documentation.
• Prepare and distribute vendor payments, including handling mailing activities when physical payment delivery is required.
• Organize and retain accounts payable files so financial documents are easy to access and properly documented.
• Support senior accounting staff by gathering accounts payable records and responding to audit-related documentation requests.
• Carry out additional accounting or administrative tasks assigned by the supervisor to support department operations.• High school diploma required; an associate degree is preferred.
• At least 1 year of relevant experience in bookkeeping or accounts payable, with two years strongly preferred.
• Working knowledge of accounts payable processes, including invoice processing, invoice coding, and check runs.
• Strong numerical ability with attention to detail when reviewing financial information.
• Effective communication skills and the ability to stay organized while managing multiple tasks.
• Proficiency with Microsoft Excel, Microsoft Word, and internet-based tools.
• Ability to maintain accurate records and handle confidential financial information responsibly.