Administrative Assistant

Job Description

Job Description

Administrative Assistant (Part-Time | Contract-to-Hire)

LHH Recruitment Solutions has partnered with a well-established organization to identify an Administrative Assistant for a part-time, contract-to-hire opportunity. This position is ideal for an organized, detail-oriented professional who enjoys supporting daily operations, interacting with stakeholders, and keeping administrative processes running smoothly.

Compensation: $20.00-$24.00/hour Schedule: Monday-Friday, 12:00 PM - 5:00 PM Employment Type: Contract-to-Hire

Responsibilities

• Provide administrative support to department leadership and staff.
• Prepare, review, and maintain correspondence, reports, contracts, and departmental records.
• Coordinate calendars, schedule meetings, prepare agendas, and document meeting minutes.
• Create and track purchase orders, requisitions, and other financial documentation.
• Review and process invoices while maintaining accurate vendor records.
• Order office supplies and coordinate with vendors to ensure timely delivery of materials and equipment.
• Serve as a primary point of contact for incoming inquiries and service requests.
• Communicate professionally with internal departments, external agencies, vendors, and community stakeholders.
• Assist with newsletters, website updates, and other communications as needed.
• Provide reception and front desk coverage when required.
• Support special projects, events, and cross-functional initiatives.
• Maintain confidential records and information with discretion.

Qualifications

Required:

• Minimum of 2 years of administrative, office support, customer service, or operations experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and prioritize competing deadlines.
• Professional and customer-service-oriented approach.

Preferred:

• Bachelor's degree in Business Administration, Communications, English, Public Administration, Political Science, or a related field.
• Experience working in a government, nonprofit, or highly regulated environment.
• Experience with purchase orders, invoicing, vendor management, or financial systems.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to: -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Pay Details: $20.00 to $24.00 per hour

Search managed by: Cassandra Coakley

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.