Executive Staff Assistant

The Rhode Island Department of Education seeks an Executive Staff Assistant in the Commissioner's Office who will assist the office with administrative functions of a highly complex and confidential nature. Essential functions: schedules meetings, monitors email inboxes, strategically manages calendars, and coordinates travel arrangements. DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION NONCLASSIFIED JOB DESCRIPTION TITLE: Executive Staff Assistant GENERAL STATEMENT OF DUTIES: Responsible for providing essential administrative support for the Office of the Commissioner. SUPERVISION RECEIVED: Works under the supervision of the Commissioner, Deputy Commissioner and/or the Chief of Staff with wide latitude to exercise independent judgment. Work is subject to review on a periodic basis or upon completion for results achieved and for adherence to professional standards of conduct. SUPERVISION EXERCISED: Generally, none. May work as part of teams and in collaboration with others with wide latitude for the exercise of independent judgment to achieve results. May be involved in providing input on the performance management process and communications as a peer or colleague as appropriate. ILLUSTRATIVE EXAMPLES OF WORK PERFORMED AND ESSENTIAL FUNCTIONS: Performs a wide variety of administrative functions of a highly complex and confidential nature under the direction of the Commissioner, Deputy Commissioner and/or Chief of Staff. Works closely with the Commissioner and/or Deputy Commissioner and his/her staff to independently handle routine, confidential, and important administrative activities. Essential functions: schedules meetings, monitors and addresses inquiries and correspondence via email, strategically manages calendars, coordinates travel arrangements, composes letters and memoranda, prepares meeting materials, and responds to phone calls to the Commissioner's Office. Coordinates a variety of meetings and conferences, travel arrangements, appointments, and related activities. Works closely with the Commissioner, Deputy Commissioner and/or the Chief of Staff, may also include agency chiefs and directors, and project leaders and teams. Coordinates the referral of a variety of inquiries from the public, policymakers, school district leaders, and from Department personnel related to assigned area of responsibility. Maintains records for assigned areas of responsibility. Serves as liaison with the public and numerous stakeholders. Processes the fiscal paperwork associated with the assigned area of responsibility. Prioritizes and organizes daily work by reviewing, reading, researching, and routing information. Creates, reproduces, and summarizes information as needed. Performs related work as assigned.