Office Administrative Assistant

Job Description

Job Description

Growing Investment & Operating Company | Orange County, CA

A growing investment and operating company is seeking an experienced Executive Assistant & Office Manager to support the CEO and executive leadership team while overseeing the day-to-day operations of the corporate office.

This is a highly visible, hands-on role for someone who is organized, proactive, polished, and comfortable managing multiple priorities in a fast-paced environment. The ideal candidate is a true utility player who enjoys variety, anticipates needs, solves problems, and takes ownership from start to finish.

Key Responsibilities

Executive Support

• Provide high-level administrative support to the CEO and executive leadership team
• Manage complex calendars, meetings, appointments, and scheduling
• Coordinate board meetings, conference calls, and executive meetings
• Prepare meeting materials, presentations, agendas, and follow-up items
• Serve as a key liaison with employees, investors, attorneys, accountants, bankers, and outside business partners

Travel & Logistics

• Coordinate domestic and international executive travel
• Arrange flights, hotels, transportation, reservations, and detailed itineraries
• Manage travel expenses, reimbursements, and last-minute changes

Office Management

• Oversee daily corporate office operations
• Manage office vendors, supplies, catering, maintenance, equipment, and services
• Coordinate office lunches, meetings, visitors, and conference rooms
• Maintain an organized, professional, and efficient office environment

Projects & Administration

• Manage special projects and time-sensitive executive requests
• Track deadlines, action items, and follow-up assignments
• Prepare reports, spreadsheets, presentations, correspondence, and business documents
• Maintain organized electronic files and assist with document execution

Company Communications & Events

• Assist with company announcements and LinkedIn content
• Coordinate company lunches, executive dinners, employee events, holiday parties, conferences, and off-site meetings
• Manage event logistics including venues, catering, invitations, transportation, and vendors

Recruiting & HR Support

• Coordinate interviews and candidate scheduling
• Assist with new hire paperwork, onboarding, and office orientation
• Support employee communications and general HR administration

Qualifications

• 5+ years of Executive Assistant, Senior Executive Assistant, Office Manager, or similar experience
• Experience directly supporting C-level executives
• Strong experience managing complex calendars and executive travel
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication skills
• Professional, polished, and highly discreet
• Strong judgment, problem-solving skills, and follow-through
• Ability to anticipate needs and work independently
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Zoom
• Experience coordinating corporate events and managing office vendors
• LinkedIn or corporate social media experience is a plus
• Experience within private equity, investment firms, finance, manufacturing, or professional services is a plus

Who Will Thrive in This Role

You are someone who sees what needs to be done and handles it. You don't wait to be asked, and you don't get rattled when priorities change.

One day you may be coordinating an executive meeting or international trip; the next you may be organizing a company event, assisting with a new hire, preparing a presentation, or handling an unexpected office issue.

If you enjoy being the person who keeps executives organized, solves problems, and makes an office run smoothly , this could be an excellent opportunity.

Why Join?

• Work directly with the CEO and executive leadership team
• Join a growing, entrepreneurial organization
• Gain exposure to investments, acquisitions, finance, operations, and multiple portfolio companies
• Take ownership of meaningful, highly visible projects
• Competitive compensation and long-term growth opportunity

KCG is a recruiting firm specializing in direct hire and contract roles within multiple industries and specialities.

Company Description

KCG is a recruiting firm specializing in direct hire and contract roles within multiple industries and specialities.