Office Assistant

Job Description

Job Description

We’re looking for an organized, proactive, and personable Office Manager/Administrative Assistant to become an integral part of our small team. This is a hands-on role for someone who enjoys keeping an office running smoothly, working directly with clients, and taking ownership of a wide variety of administrative and organizational responsibilities.

Responsibilities will include managing client communications, scheduling appointments and company travel, coordinating office needs and supplies, maintaining and improving office procedures, and helping keep day-to-day operations organized and efficient. You’ll also assist with marketing and community outreach, including local events and print and digital marketing efforts.

The ideal candidate is highly organized and detail-oriented, communicates exceptionally well, is comfortable interacting with clients, and can confidently manage multiple priorities with minimal supervision. A background in customer service, office administration, or a similar role is preferred.

If you’re someone who takes pride in being dependable, organized, and the person others can count on to keep things moving, we’d love to hear from you. Send us your resume and tell us why you’d be a great addition to our team!

Compensation:

$20 - $21.50 hourly

Responsibilities:

• Produce progress reports and present to the team on a regular basis
• Plan office events and schedule arrangements for travel if necessary
• Order office equipment and supplies as needed
• Utilize the website, social media, and printed materials to raise our visibility in the community

• Keep internal documentation, shared files, and client records organized and up to date.

• Monitor shared email inboxes, calls, and messages; route items to the right team member and follow up as needed.

Qualifications:

• Navigates computer programs with ease to provide a quick front-desk experience for customers
• Display excellent written, problem-solving, and verbal communication skills
• High school diploma or GED required
• History of being deadline-driven and extremely organized
• Customer service, bookkeeping, or administrative experience is preferred

About Company

Newport Solutions is a locally owned IT services company based in Huntington Beach, helping small and midsize businesses throughout Orange County stay productive, secure, and running smoothly. We provide managed IT support, cybersecurity, technology consulting, and business technology solutions.

Our mission is simple: help businesses work smarter, not harder, by providing responsive, reliable technology support they can count on. What sets us apart is our personal approach—we answer the phone, communicate clearly, solve problems quickly, and build long-term relationships with our clients. We’re a small team ourselves, which means every person plays an important role in our success and has an opportunity to make a meaningful impact.