Administrative Assistant
$21.5 per hourAston Carter
Administrative Assistant
We are seeking a dedicated Administrative Assistant to provide essential support for order processing and documentation. The role focuses on data entry, scanning, filing, and preparing documents for review. You will work closely with your supervisor and support both the purchasing and production teams.
Responsibilities
- Enter sales orders into the ERP system (Sage 100).
- Prepare and scan contract review documents.
- Send order confirmations to customers.
- Organize and file purchase orders, packing certificates, and invoices.
- Maintain logs and type documents accurately.
- Support document flow for purchasing and accounts payable processes.
- Perform general administrative tasks such as data entry, scanning, and filing.
Essential Skills
- Proficiency in Microsoft Excel and Word.
- Strong typing and computer skills.
- Experience in a manufacturing setting.
- Ability to work independently and reliably after training.
- Comfort with repetitive tasks and handling high-volume paperwork.
- Experience with an ERP system is preferred, specifically Sage 100, though willingness to learn is acceptable.
Additional Skills & Qualifications
- Prior basic administrative or data entry experience is beneficial.
Work Environment
100% onsite role in an ITAR aerospace facility, 6:00 a.m.2:30 p.m. (overtime and occasional Saturdays possible). Long-term temp with potential to convert. Small team of 16 in a 5,500 sq. ft. site, requiring flexibility and teamwork. Reports to the operations director; supportive management with training provided and autonomy once ramped up.
Job Type & Location
This is a Contract to Hire position based out of Huntington Beach, CA.
Pay and Benefits
The pay range for this position is $21.50 - $21.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).
Application Deadline
This position is anticipated to close on Jul 14, 2026.
Aston CarterVacancy posted 4 days ago
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