Executive Assistant

Under the general direction of the Chief Executive Officer (CEO), the Executive Assistant provides comprehensive administrative assistance and secretarial support to the CEO of the 22 nd District Agricultural Association ("the District"), a state institution governed by a nine member Board of Directors appointed by the governor, that produces the San Diego County Fair and owns and operates the Del Mar Fairgrounds. The Executive Assistant is responsible for helping to ensure the smooth, forward-looking operation of executive functions and managing and executing a broad range of administrative tasks, including but not limited to coordinating meetings, managing correspondence, arranging travel, and serving as a liaison for the Board of Directors. This role requires exceptional organizational skills, a high level of discretion, an ability to analyze and anticipate needs and issues, and strong communication capabilities.


You will find additional information about the job in the Duty Statement .

Working Conditions
Work is primarily performed in a standard office environment with artificial light and climate control. While performing this job, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to walk, use hands and fingers to operate standard office equipment, push and pull file drawers, and move bank boxes up to 25 pounds. At times, work activities can involve walking and standing on foot for long periods. Work activities also require the employee to read, write, and speak English at a level required for successful job performance.


Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• EXECUTIVE ASSISTANT

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-503388


Position #(s):
012-000-1728-XXX

Working Title:
Executive Assistant


Classification:
EXECUTIVE ASSISTANT $4,733.00 - $6,102.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.


# of Positions:
1


Work Location:
San Diego County


Telework:
In Office


Job Type:
Permanent, Full Time


Department Information
WHO WE ARE

The 22nd District Agricultural Association owns and operates the Del Mar Fairgrounds on behalf of the State of California , and is governed by a nine-member board appointed by the governor. Fairgrounds operations are primarily funded by revenues generated by hosting events, the largest being the annual San Diego County Fair.

OUR PURPOSE

We are a timeless community treasure where all can flourish, connect, and interact through year-round exceptional experiences.

OUR MISSION

We connect our community through shared interests, diverse experiences, and service to one another in an inclusive, accessible, and safe place with an emphasis on entertainment , recreation , agriculture , and education.

OUR VISION

We will be the community's iconic place for social interaction and cultural expression, honoring traditions, embracing innovation, celebrating excellence, and having fun.


Department Website:


Special Requirements
IF NEW to State Service: Individuals new to State service must have list eligibility to gain employment with any State agency. Individuals must take and pass the Executive Assistant online exam to be eligible prior to receiving a job offer.


For exam information and instructions, visit the following link:

Application Instructions
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 10/16/2026
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).


How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:


Address for Mailing Application Packages


You may submit your application and any applicable or required documents to:


22nd DAA/Del Mar Fairgrounds
Kaitlyn Findley-Thorn
Attn: Human Resources
Attn: HR Exams/Certs
2260 Jimmy Durante Blvd.
Del Mar , CA 92014


Address for Drop-Off Application Packages


You may drop off your application and any applicable or required documents at:


22nd DAA/Del Mar Fairgrounds
Kaitlyn Findley-Thorn
Human Resources
Attn: HR Exams/Certs
2260 Jimmy Durante Blvd.
Del Mar , CA 92014


08:00 AM - 05:00 PM


Required Application Package Documents


The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - REQUIRED - Please see the Statement of Qualifications section below on the job advertisement for details and instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.


Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Bachelor's Degree
• Professional certification for assistants such as Certified Administrative Professional or Professional Administrative Certification of Excellence
• Three to five years' experience supporting an executive or senior leadership team
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills
• Demonstrated ability to multitask and pay attention to details
• Experience handling highly sensitive and confidential information
• Excellent computer skills, including Microsoft 365 products and Microsoft Teams
• Demonstrated resourcefulness and creative problem-solving skills

Benefits
Our Amazing Perks!

There are many benefits to joining our team, we have a Comprehensive Employee's Benefits Package which includes: Health and wellness benefits (e.g., medical, dental, vision, etc.); Time off benefits (e.g., paid vacation, sick leave, professional development days, personal holidays, 11-paid holidays per year, etc.); Financial security benefits (e.g., California Public Employees' Retirement (CalPERS) pension upon retirement, 401(k), life insurance for excluded employees: supervisors / managers, etc.).


Benefit information can be found on the CalHR website and the CalPERS website.



Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website:
Human Resources Contact:
Brittany Stroffolino
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Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
22nd DAA - EEO
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California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


Statement Of Qualifications


When preparing your Statement of Qualifications, you must adhere to the following guidelines:

• Responses to the Statement of Qualifications must be addressed and numbered in the same order as listed below.

• Resumes, letters, and other materials will not be considered as responses to the Statement of Qualifications.

1. Describe how your education and experience qualify you as the best person for the role of Executive Assistant.


2. Identify your strengths, special skills and abilities as an Executive Assistant and provide examples of how you have applied them in supporting an executive and/or a senior leadership team.


3. Provide a list of computer programs or software - including artificial intelligence - relevant to the Executive Assistant role that you have experience with and describe how you have used these tools to effectively support an executive leader.


Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.


It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.