Account Payable Specialist-90022 (Corporate)

Job Description

Job Description

TELACU Residential Management, Inc. (TRM) has developed thousands of apartment homes, creating beautiful residential communities throughout California. These communities are operated by TELACU Residential Management, Inc. (TRM), which provides the highest levels of in-house oversight, security, maintenance, and social service care that our residents deserve. Each community is managed with the philosophy that we are servants in their home, rather than them being guests in ours.

Job Summary

As the Accounts Payable Specialist, the essential job duties encompass a full knowledge of completing payments and controls expenses by obtaining, receiving, processing, verifying and reconciling invoices for the TELACU Residential Management, Inc. (TRM) and TELACU Property Management, Inc. (TPM) portfolio.

Essential Job Duties

•Codes items such as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to TRM/TPM standard procedures to ensure proper entry into the mainframe accounting software.

•Attaches the corresponding purchase orders (P.O.s) to incoming invoices with all supporting documentation and ensures the P.O./invoice has proper approvals.

•Investigates and resolves problems associated with processing of invoices and P.O.s. Communicate with others from different department and/or vendors to reconcile pending invoices/payments.

•Issues weekly check payments and any urgent payments, as needed.

•Posts daily manual checks (ACH) after retrieving electronic invoices from various vendors’ websites.

•Generates weekly AP Aging reports and close AP monthly by due date.

•Review voucher entries, checks and AP Aging reports for accuracy and make necessary adjustments prior to submissions for approvals.

•Updates cash report weekly and other excel reports with monthly ending balances.

•Setups on-line payments and e-billing on various vendors’ websites.

•Completes special projects as assigned by Accounting Manager and Controller within the specified period.

•Attends staff, departmental, and required meetings

•Scanning documentations

•Maintains electronic files and hard copies filing

Experience and Education

•High School or GED equivalents are required

•3+ years of Accounts Payable experience in a mid-size Company (200+ employees) with multiple portfolio required

•3+ years of “hands-on” experience with a mainframe accounting software required

•Certification in Accounting or Accounting classes / experience preferred

•Knowledge of property management preferred

•Heavy data entry experience with exceptional speed and accuracy is required

•Ability to handle multiple entities, multiple deadlines, and multi-tasks

•Exceptional interpersonal and problem solving skills

•Excellent attention to detail, prioritize, diligent, proactive, open-minded, positive, and focus

•Proven ability to be flexible and adaptive to fast-paced environment and with multiple different personnel

•Ability to work overtime with supervisor pre-approval and as needed

Computer and Software Skills

Must have foundational computer skills including: Microsoft Office Suite especially Outlook email and calendaring, Excel (Filter and Sorting, etc.), Word, Adobe Acrobat (Insert pages, etc.), JD Edwards, and the Internet (technology savvy to be able to setup new accounts on-line, print invoices on-line, research on-line).

Physical Requirements

Constantly (6-8+ hours per day) – Sitting, using hands to finger, handle or feel (computer operation)
Occasionally (Up to 3 hours per day) – Standing, Walking, Stooping/Bending, reaching with hands and arms, Lifting up to 20 lbs

Position may require occasional exposure to fumes or airborne particles, vibration, and loud noise levels. Will be exposed to varying weather conditions, soil, pollen, grass and plant materials, and fertilizer while working; will be exposed to cleaning solutions of home strength; may be exposed to industrial strength solutions for pest control, paints, or solvents. Hazards: Occasionally exposed to biohazards such as blood-borne pathogens, sewage, and building waste.

TELACU Offers a Competitive Benefits Package:

• Medical health coverage options: Limited HMO, Full HMO and POS
• Dental coverage options: Dental HMO (DMO) and PPO
• Vision PPO insurance option
• Flexible Spending Account (FSA) for Medical Expense Reimbursement & Dependent Day Care
• 401(k) Retirement Plan with generous employer match
• Company Paid Basic Life / AD&D Insurance
• Voluntary Supplemental Basic Life / AD&D Insurance
• Company Paid Long-term Disability
• Company Paid Employee Assistance Program (EAP)
• Colonial Voluntary Supplemental Insurance Options
• Paid Time Off for Vacation, Sick and Holidays
• Education Reimbursement