Accounts Payable Specialist

Accounts Payable Specialist


Location: Wall, NJ (Hybrid)

Employment Type: Full-Time


We are seeking a detail-oriented Accounts Payable Specialist to join a growing finance team in Wall, NJ. This hybrid opportunity is ideal for an experienced AP professional who enjoys working in a fast-paced environment, improving processes, and taking ownership of the full accounts payable cycle.


Key Responsibilities

• Process vendor invoices and employee expense reimbursements accurately and efficiently.
• Prepare and process payments via check, ACH, and other electronic payment methods.
• Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Maintain vendor records and ensure compliance with company policies and procedures.
• Complete account reconciliations, including bank and clearing/suspense accounts.
• Prepare and post journal entries related to accounts payable activities.
• Manage 1099 reporting and W-9 documentation requirements.
• Analyze accounts payable and expense data to identify trends, discrepancies, and opportunities for cost savings.
• Assist with process improvement initiatives, workflow enhancements, and AP automation efforts.
• Develop and maintain standard operating procedures and process documentation.
• Collaborate with internal departments and external vendors to ensure timely resolution of issues.

Qualifications

• Associate degree in Accounting, Business, Finance, or related field; equivalent experience will also be considered.
• 4 years of Accounts Payable experience, preferably within a financial services, banking, or corporate environment.
• Experience with AP automation platforms such as Concur or similar expense and invoice management systems.
• Strong understanding of accounts payable processes, reconciliations, and general accounting principles.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Experience preparing journal entries and supporting month-end close activities.
• Excellent analytical, organizational, and problem-solving skills.
• Strong communication skills with the ability to interact effectively with vendors, management, and internal stakeholders.
• Ability to manage multiple priorities, meet deadlines, and work independently.

What We Offer

• Hybrid work schedule based in Wall, NJ.
• Opportunity to join a collaborative and stable organization.
• Exposure to process improvement and automation initiatives.
• Competitive compensation and comprehensive benefits package.
• Professional growth and advancement opportunities.

This is an excellent opportunity for an experienced Accounts Payable professional seeking a role that combines transactional processing, reconciliations, analysis, and process improvement within a dynamic accounting environment.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.


EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.