Administrative Assistant/Front Desk Specialist

Administrative Assistant / Front Desk Specialist

Rubbercraft (RCC) is seeking a highly organized and proactive Administrative Assistant / Front Desk Specialist to support office operations. This role is ideal for someone who thrives in a fast-paced environment and can effectively manage multiple priorities, including front desk operations, office coordination, internal communications, and event support.

The ideal candidate will play a key role in ensuring a smooth and professional office experience for employees, customers, and visitors.

About Rubbercraft

Rubbercraft is a trusted leader in engineered elastomer solutions serving aerospace, defense, and industrial markets. Our team designs and manufactures precision-molded seals, gaskets, and custom rubber components that perform in the most demanding environments. We take pride in craftsmanship, collaboration, and a culture built on innovation and reliability.

Work Environment

• Onsite in Long Beach, CA
• Standard office and manufacturing environment
• May require use of PPE (safety glasses, masks, hearing protection, etc.)
• Exposure to manufacturing conditions (noise, temperature changes, dust/fumes)
• Physical requirements:
  • Sitting: ~70% | Standing: ~30%
  • Lifting: up to 20 lbs

Key Responsibilities:

Front Desk & Customer Support

• Manage front desk operations, including phones and visitor check-in
• Monitor and route inquiries from the View email address on click.appcast.io mailbox
• Welcome customers and contractors; ensure proper badging and compliance (ITAR requirements)
• Coordinate conference room scheduling, visitor logistics, and catering for meetings
• Create and manage welcome screens and lobby displays
• Support customer surveys and commercial team requests

Office & Administrative Support

• Manage office supplies, ordering, and daily restocking
• Maintain organized records and distribute incoming mail
• Ensure breakrooms, coffee stations, and shared spaces are stocked and maintained
• Set up and maintain conference rooms and shared spaces for daily readiness
• Monitor and maintain office TVs and dashboard displays

Communication & Events

• Support monthly all-hands meetings (content coordination, logistics, A/V setup)
• Prepare internal communications, memos, and presentations
• Assist with social media monitoring and business card coordination
• Manage and maintain the company swag store and tracking program
• Support company events and participate in the events committee

Safety & Compliance Support

• Distribute weekly safety communications and maintain training records
• Update and maintain the RCC Environmental & Safety Binder
• Ensure compliance with internal procedures and documentation standards

Qualifications:

Education

• High School Diploma required
• Associate degree or higher in Business Administration or related field preferred

Experience

• 2+ years of experience in an administrative, office manager, or executive assistant role in a fast-paced environment
• 2+ years of experience in media/graphic design (banners, signage, presentations, etc.) preferred

Skills & Competencies

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• High attention to detail and ability to maintain confidentiality
• Proficiency in Microsoft Office Suite
• Ability to work independently and collaboratively
• Flexibility to adapt to changing priorities and deadlines

Additional Notes

• Regular, predictable attendance is required
• Additional responsibilities may be assigned as needed
• This role requires handling sensitive information and maintaining confidentiality

Benefits:

At Rubbercraft, we recognize how important your career and benefits are to you and your family. We offer a full suite of benefits, including medical, dental, vision, short and long-term disability coverage, accident insurance, critical illness insurance, basic and supplemental life insurance, employee assistance plan, retirement savings and matching, and other developmental opportunities. We are committed to supporting the way you live and work.

RCC is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. Applicants requiring reasonable accommodation to complete the application process may contact Human Resources.

This position requires access to information subject to the International Traffic in Arms Regulations (ITAR). Employment is contingent upon the applicant being a "U.S. person" as defined by ITAR (22 CFR 120.15), which includes U.S. citizens, lawful permanent residents, refugees, or asylees, as required by U.S. export control laws.