HR Administrative Coordinator

HR Administrative Coordinator
Location: San Diego, CA
Schedule: Monday – Friday, 8:30 a.m. – 5:00 p.m.
Pay: $18.00 – $21.00 per hour
Status: Full-Time, Non-Exempt
Assignment: Temporary / Project-Based (Expected Duration: 1–6 Months )
Join Our Team
Collision Auto Parts is seeking a motivated and detail-oriented HR Administrative Coordinator to support our Human Resources department during a high-volume period. This position provides an excellent opportunity to gain hands-on experience in recruiting, onboarding, payroll support, employee records, and HR administration while working in a fast-paced, team-oriented environment.
This is a temporary, project-based position expected to last approximately 1–6 months. The assignment may be extended or conclude earlier based on business needs.
Essential Duties & Responsibilities

• Conduct initial phone screenings of applicants and coordinate interviews with hiring managers.
• Prepare and process new hire paperwork and onboarding documentation.
• Assist with I-9 verification and employment eligibility documentation.
• Audit employee timecards daily for accuracy and communicate with managers regarding missing punches, approvals, and corrections.
• Prepare HR correspondence, employment letters, disciplinary documents, and other employee-related paperwork.
• Maintain accurate electronic and paper personnel files.
• Scan, file, organize, and maintain confidential employee records.
• Assist with job postings, recruiting activities, interview scheduling, and candidate communications.
• Prepare leave of absence, benefits, and other HR documentation as directed.
• Respond to employee inquiries and provide administrative support to the Human Resources department.
• Perform data entry within HRIS, payroll, and other company systems.
• Support special HR projects and perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; coursework in Human Resources, Business Administration, or a related field is a plus.
• Minimum of one (1) year of administrative, office, recruiting, or Human Resources experience preferred.
• Minimum of one (1) year of experience using:
  • Microsoft Outlook
  • Microsoft Teams
  • Microsoft Word
  • Microsoft Excel
• Strong computer skills with the ability to quickly learn HRIS, payroll, and applicant tracking systems.
• Excellent organizational skills with exceptional attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize multiple assignments while meeting deadlines.
• Ability to maintain confidentiality and handle sensitive employee information with professionalism.
• Bilingual (English/Spanish) preferred.

What We're Looking For

• Positive attitude and willingness to learn.
• Strong work ethic and dependable attendance.
• Ability to work independently while collaborating effectively with the HR team.
• Excellent customer service and interpersonal skills.
• Strong follow-through, accountability, and problem-solving abilities.
• Comfortable working on a computer for the majority of the workday.

Physical Requirements

• Ability to remain seated and work at a computer for extended periods.
• Frequent use of a keyboard, mouse, telephone, and standard office equipment.
• Occasionally lift and carry files or office supplies weighing up to 20 pounds.

Compensation & Schedule

• Pay Range: $18.00–$21.00 per hour. Actual compensation will be determined based on experience, qualifications, skills, and business needs.
• Schedule: Monday–Friday, 8:30 a.m.–5:00 p.m.
• Location: On-site in San Diego, California.

Pre-Employment Requirements
Employment is contingent upon successful completion of:

• Employment eligibility verification (Form I-9)
• Background check, consistent with applicable federal, state, and local law
• Any additional pre-employment requirements applicable to the position

Equal Employment Opportunity
Collision Auto Parts is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and consider all qualified applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, marital status, registered domestic partner status, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military or veteran status, reproductive health decision-making, or any other status protected by applicable federal, state, or local law.
Reasonable Accommodation
Collision Auto Parts provides reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. If you require a reasonable accommodation during the application or interview process, please notify Human Resources.
At-Will Employment
This job posting is intended to describe the general nature of the position and is not intended to create an employment contract. Employment with Collision Auto Parts is at will , meaning either the employee or the Company may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable law.