Executive Assistant - Distinguished Private Equity Firm

Job Description

Job Description

Executive Assistant – Distinguished Private Equity Firm

$100,000 – $140k base DOE + Discretionary Bonus + Fully Paid Benefits

A premier Private Equity firm in Midtown is seeking a high-caliber, "roll-up-your-sleeves" Executive Assistant to support 2 Senior Executives at the firm. This is a newly created position designed for an EA who takes immense pride in their work and thrives in a truly collaborative environment.

 

The firm is known for its exceptional, collegial culture where the administrative team of EAs work as a cohesive unit to back each other up. Though primarily supporting the two executives, the ideal candidate is a team player who is happy to assist wherever needed, from complex global logistics to ensuring the office runs seamlessly.

 

Location: Midtown, onsite Monday-Friday

Hours: 9:00 AM – 6:00 PM

 

Key Responsibilities

• Core Executive Support: Manage complex, shifting calendars and coordinate domestic/international travel arrangements and logistics.
• Event Planning & Coordination: Support the planning and execution of internal and external events, including coordinating vendors, catering, guest logistics, and other event-related details.
• Specialized Support: Assist with executive specific workstreams, including managing data within Salesforce .
• Presentation Materials: Utilize PowerPoint to help draft and refine presentations and investor flipbooks; manage ad-hoc projects as they arise.
• Team Collaboration: Work closely with existing EA team to provide seamless coverage across the firm; participate in an "all hands" mentality to meet firm-wide goals.
• Financial Admin: Meticulously track and process expense reports and manage sensitive documentation with absolute discretion.

 

The Ideal Candidate

• Experience: 7+ years of EA experience within Finance
• Technical Skills: Proficiency in Salesforce and expert-level PowerPoint skills
• Professionalism: High-caliber presence. You understand the importance of the EA role and approach every task—from board materials to office maintenance—with 110% dedication.
• Traits: Hyper-organized, meticulous, and proactive. You are someone who takes notes, anticipates needs, and builds rapport to earn trust and increased responsibility over time.
• Discretion: You have a deep understanding of confidentiality and sensitive information is mandatory.

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