Branch Administrative Assistant

Job Description

Job Description

Role Overview

We're hiring a Branch Administrative Assistant to support the daily operations of a busy mortgage branch office in San Diego. This role serves as a central point of support for employees, visitors, and leadership by keeping office operations organized, coordinating events, managing administrative tasks, and helping create a positive workplace experience.

This position is ideal for someone who enjoys helping others, staying organized, managing multiple priorities, and keeping an office running smoothly.

What You’ll Be Doing

• Serve as the front desk and first point of contact for employees, visitors, and partners.
• Provide administrative support across the branch office.
• Coordinate office events, lunch-and-learns, employee recognition programs, and team activities.
• Order and maintain office supplies, food, gifts, and other branch materials.
• Print, prepare, and mail mortgage disclosures and other documentation.
• Process loan cancellations and maintain required records.
• Support onboarding activities for new employees, including welcome materials and office setup coordination.
• Manage incoming and outgoing mail, shipping, and FedEx returns.
• Process expenses, invoices, receipts, and check requests using company systems.
• Coordinate conference room reservations and office logistics.
• Maintain employee communication boards and office announcements.
• Track birthdays, work anniversaries, and employee recognition activities.
• Support branch leadership with special projects and administrative requests.
• Ensure tasks are completed accurately and in alignment with company procedures and documentation standards.

Pay, Schedule(REQUIRED AVAILABILITY) & Logistics

• Pay: $28.00/hour
• Schedule: Monday through Friday, 8:00 AM to 5:00 PM
• Work Setting: 100% On-site
• Location: Bellevue, Washington
• Employment Type: Contract-to-Hire
• Start Date: September 2026
• Must be authorized to work for any employer in the United States.

RequirementsMust-Have

• 4+ years of administrative assistant, office coordinator, office manager, or similar experience.
• Strong customer service and interpersonal communication skills.
• Experience coordinating meetings, events, office activities, or employee engagement programs.
• Ability to manage multiple priorities and deadlines in a fast-paced office environment.
• Strong organizational skills and attention to detail.
• Experience ordering supplies, handling office logistics, and supporting day-to-day office operations.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to communicate professionally with employees, leaders, vendors, and visitors.
• Comfortable working full-time on-site Monday through Friday.

Nice to Have

• Mortgage, banking, lending, financial services, or real estate industry experience.
• Experience working with loan documents, disclosures, or mortgage operations processes.
• Experience supporting onboarding activities for new employees.
• Experience with expense reporting, invoice processing, or administrative systems.
• Experience supporting office events with large attendance groups.

Job Type & Location

This is a Contract to Hire position based out of Bellevue, WA.

Pay and Benefits

The pay range for this position is $28.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bellevue,WA.

Application Deadline

This position is anticipated to close on Aug 29, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.