Secretary

Company Description Hyperobject Industries is a growing organization that values efficiency, reliability, and clear communication in all aspects of its operations. The company focuses on delivering high-quality services and maintaining organized internal processes to support its teams and clients. Employees are encouraged to take initiative, collaborate across functions, and contribute to continuous improvement. Joining Hyperobject Industries offers the opportunity to work in a structured environment with room for professional development.

Role Description The Secretary role at Hyperobject Industries is a full-time, on-site position based in Ogden, UT. This role is responsible for managing daily clerical tasks, including preparing documents, handling correspondence, maintaining records, and organizing files. The Secretary will schedule and coordinate meetings, manage calendars, and support executives with administrative tasks such as travel arrangements and reports. The role also involves greeting visitors, answering phone calls and emails, and providing responsive customer service to internal and external stakeholders. The ideal candidate will ensure smooth office operations by prioritizing tasks, maintaining confidentiality, and supporting team communication.

Qualifications

• Strong clerical skills, including document preparation, data entry, filing, and record management.
• Effective communication skills, both written and verbal, with the ability to interact professionally with colleagues and clients.
• Experience with company secretarial work, such as maintaining official records, preparing meeting minutes, and supporting compliance-related documentation.
• Background in executive administrative assistance, including calendar management, meeting coordination, and travel or expense support.
• Customer service skills, with a focus on responsiveness, problem-solving, and a courteous, professional demeanor.
• Proficiency with office software (e.g., word processing, spreadsheets, email, calendars) and comfort learning new systems.
• Strong organizational and time-management abilities, with attention to detail and accuracy.
• High level of integrity and discretion when handling confidential information.
• High school diploma or equivalent required; additional training or education in administration or office management is a plus.
• Previous experience in an office or administrative support role is preferred.