Senior Executive Assistant to COO

Job Description

Job Description

Senior Executive Assistant to COO — Urgently hiring in Fountain Valley!

Job Title: Senior Executive Assistant to COO 
Pay: $115,000 - $125,000 per year
Hours: Monday to Friday, 9:00 AM - 6:00 PM
Start Date: ASAP

Looking for a career-enhancing opportunity? Join a dynamic organization in Fountain Valley as an Senior Executive Assistant to COO and make a direct impact on operational excellence.

As an Senior Executive Assistant to COO, you'll serve as a trusted partner to the COO, helping to manage high-level priorities, streamline communications, and support strategic business initiatives. You'll work closely with executive leadership to ensure operational efficiency and facilitate critical projects that contribute to the company's success.

What You'll Do
As an Senior Executive Assistant to COO, you will be responsible for:

• Managing and prioritizing a demanding executive calendar, including scheduling meetings and coordinating logistics
• Preparing and editing correspondence, executive presentations, financial reports, and dashboards
• Handling confidential information with discretion and high integrity
• Tracking action items, preparing meeting minutes, and following up on commitments
• Acting as a liaison between the COO and internal/external stakeholders
• Assisting with strategic projects and operational initiatives as needed

What You'll Bring
The ideal candidate for this role will have:

• 7+ years of experience providing executive support, preferably within a manufacturing or aerospace environment
• Proven ability to anticipate needs, juggle complex priorities, and handle sensitive information
• Strong business acumen with a strategic mindset beyond administrative tasks
• Excellent emotional intelligence with the ability to build relationships and influence stakeholders
• Self-confident, proactive, and independent with a high level of accountability
• Mastery of Microsoft Outlook, Word, Excel, and PowerPoint, including preparing high-quality presentations and reports
• Outstanding organizational and project management skills with impeccable attention to detail
• Exceptional listening skills and the ability to capture discussions, prepare meeting minutes, and ensure follow-up
• Ability to handle highly confidential information with utmost discretion
• Associate degree or technical certification in accounting or a related field is preferred; relevant professional experience will be considered
• Willingness to work overtime as needed, including during inventory periods

\nCompany Description

For more than 50 years, Helpmates has been connecting job seekers with opportunities in a variety of specialties. When you apply with us, you’ll work one-on-one with our team members so that we can get your resume in front of the right employers. Once we’ve made the connections, we know you’ll take it from there. We're excited to see you thrive!

Company Description

For more than 50 years, Helpmates has been connecting job seekers with opportunities in a variety of specialties. When you apply with us, you’ll work one-on-one with our team members so that we can get your resume in front of the right employers. Once we’ve made the connections, we know you’ll take it from there. We're excited to see you thrive!