Sr. Office Administrator

Sr. Office Administrator

Location: NYC Downtown EI, NY, United States

Job ID: 86308

We Elevate... Quality of urban life Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you'll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. By joining us, you don't just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874. Join us as a Sr. Office Administrator

Your main responsibilities:

• To provide administrative assistance to Field Managers. Areas include purchasing, accounting, personnel relations, office procedures, job scheduling, best demonstrated practice performance evaluation, safety and manpower scheduling
• Prepare and process purchase orders, invoices and related paperwork for the purchase of parts, equipment and tools from outside sources. Assist in tool control, issue, repair and replacement.
• Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbers and follow-up to billing.
• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required. Expedite order changes.
• Coordinates material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules.
• Analyze manpower and job loading requirements with respect to Best Demonstrated Practice
• Compile and transmit monthly EEO accumulations to the Department of Labor and general contractors. Maintain Workers Compensation files and related OSHA reports. Assist with Region Safety Program, review violations and recommend solutions
• Prepare field payroll for Superintendent's approval.
• Make necessary arrangements with municipal building departments for inspection as required by local ordinance. Applies for state permits for new installations.
• Ability to Prepare reports such as: job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice.
• Perform administrative tasks such as copying, filing, composing, and typing routine correspondence, preparing outgoing mail, including email and faxes, maintaining contact/address database information, screening phone call, and greeting visitors. Responsible for maintaining various files, records, logos, and manuals for Field Operations and Preparation of required reports.

What you bring:

Minimum Education Level: Bachelors Degree Preferred Other Special Requirements: Business School or Secretarial Degree

Functional/Technical Expertise:

• Experience supporting middle management and/or department - 3 years
• Experience in an Administrative Assistant or related training in an administrative function - 5 years
• Previous experiences with an international company highly desired
• Intermediate knowledge of MS Office (i.e., Word, Excel, PowerPoint)

Base Salary $59,700 - $74,600 The above represents the typical salary range for this position. Revisions to the range may be considered based on your experience, education, location, demonstrated skills, and alignment with business priorities. Please note that the compensation listed reflects only base salary and does not include variable incentives or benefits

What's in it for you?

• Fully vested 401k match, up to 7% of total eligible compensation.
• Competitive Medical, Dental and Vision Plans - Effective from first day of hire.
• 3 weeks' vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays.
• Tuition Reimbursement - Eligible after 6 months of service.
• Parental Leave 100% base pay for 6 consecutive weeks within first year of a child's birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.

We Elevate Your Career Become part of our team, help us enhance quality of life and drive innovation while raising the bar for safety and sustainability. We value your diverse skills and perspectives as together we shape the sustainable cities of today and tomorrow.

Don't meet every single requirement? If you're excited about this role but your experience doesn't align perfectly with the qualifications listed in the job description, we encourage you to apply anyway! You may just be the right candidate for this or other roles!

Our Core Values:

• Safety: Uphold the highest safety standards for all.
• Integrity and Trust: Foster honest, ethical relationships.
• Create Value for the Customer: Deliver innovative, reliable solutions.
• Quality: Ensure excellence in every product and service.
• Commitment to People Development: Nurture our people, they are the heart of our success.

At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.