Office Administrator

About Bloom ABA Center Bloom ABA Center is a growing Applied Behavior Analysis (ABA) clinic dedicated to providing high-quality services to children and families. We are seeking a highly organized, dependable, and professional Office Administrator to support daily clinic operations, scheduling, communication, and administrative functions. Position Overview The Office Administrator plays a critical role in supporting the day-to-day operations of the clinic. This position serves as a key communication link between parents, therapists, supervisors, and clinic leadership while assisting with scheduling, data management, office organization, and administrative support. The ideal candidate is detail-oriented, adaptable, professional, and comfortable working in a fast-paced healthcare environment. Responsibilities Coordinate communication between parents, therapists, supervisors, and management. Manage incoming phone calls, emails, text messages, voicemails, and general correspondence. Assist with client intake, onboarding, scheduling, and coordination. Maintain electronic records, spreadsheets, and administrative tracking systems. Perform data entry and reporting tasks with accuracy and attention to detail. Assist with office organization, inventory, supplies, equipment, and administrative workflows. Coordinate communications with clients, families, staff, schools, healthcare providers, vendors, and community partners. Provide professional customer service and administrative support. Support employee onboarding and maintain administrative records. Assist management with special projects and operational initiatives. Maintain confidentiality of all client, employee, and company information. Perform other duties reasonably related to the position and business operations of Bloom ABA Center. This position requires flexibility. Job duties, responsibilities, and operational expectations may be modified, expanded, reassigned, or adjusted based on the needs of the clinic. Additional responsibilities may be discussed and assigned before or during employment. Qualifications Strong verbal and written communication skills. Excellent organizational and multitasking abilities. Strong computer skills and proficiency with Microsoft Office and Google Workspace. Ability to maintain confidentiality and professionalism. Strong attention to detail and follow-through. Ability to work independently and as part of a team. Previous administrative, healthcare, customer service, scheduling, or office experience preferred. Experience in ABA, healthcare, education, or behavioral health settings is a plus. Schedule Summer Schedule: Monday through Friday: 8:45 AM - 4:45 PM School-Year Schedule: Monday and Wednesday: 8:45 AM - 4:00 PM Tuesday, Thursday, and Friday: 2:00 PM - 8:00 PM Saturday: 8:45 AM - 4:30 PM Saturday availability is required. Hours and schedules may vary based on clinic needs, school calendars, staffing requirements, client schedules, holidays, and operational demands. Additional hours, schedule adjustments, and occasional schedule changes may be required. Benefits Tuition discount opportunities through Bloom ABA Center's educational partners. Paid Time Off (PTO) and Sick Leave eligibility after meeting employment requirements. Professional growth opportunities. Supportive team environment. Why Join Bloom ABA Center? Join a growing organization where your work directly supports children, families, therapists, and clinical staff. This is an excellent opportunity for an organized professional seeking a meaningful role with growth potential in a healthcare setting. Pay: $20.00 per hour Benefits Paid time off Ability to Commute: Fairfax, VA 22030 (Required) Work Location: In person #J-18808-Ljbffr