Elementary School Secretary

Job Title

Job Summary

Qualifications: Education/Experience High School Diploma is required, Associate's degree is preferred; Minimum of three (3) years of broad and varied clerical experience; Equivalent years of experience working in a clerical position in a public school setting is preferred; Successful experience demonstrating tact, courtesy, positive attitude, and maintaining cooperative relationships with those contacted during work; Possession of current/valid First Aid and CPR certification; Spanish preferred.

Overview: Under general supervision, provide secretarial and administrative support to the Elementary School Principal and site by performing a wide variety of responsible clerical duties and work assignments.

Responsibilities: Provide clerical and administrative support to the Principal, teachers, PTA, etc.; Prepare materials used at sites, such as rosters, bulletins, letters, schedules, and certificates for activities that happen at schools; Manage mail, site postings and notifications, marque, etc.; Provide front office reception and assistance to parents/families, students, and the general public; Report necessary school-wide enrollment data to Registration Services; Assist in the administration of federal testing as assigned (CAASPP) which may include training administrators and proctors, scheduling testing, and determining test administrators for students with accommodations; Prepare labor vouchers, monthly absence reports, stores and purchase orders, maintenance requisitions, and management of site budget; Order, distribute, and inventory instructional materials including textbooks, office, and classroom supplies, teaching aides, and Physical Education equipment; Reconcile site funds, petty cash, deposits for field trips, after-school activities, camps, etc.; See more in the job description attached below.

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