Executive Administrative Assistant

Job Description

Title: Executive Administrative Assistant II

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Location: Hybrid as needed at New York, NY 10041

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Duration: 02 months

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Payrate: $34.48/hr on W2

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*Requires local candidates who can work a hybrid schedule onsite. Must be flexible to work in the office as needed to support senior leaders

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We are seeking an experienced, highly organized, and independent Executive Administrative Assistant with 5+ years of over-all experience for a temporary position. The ideal candidate is someone who can step into the role immediately and keep things moving without requiring constant direction.

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This individual will provide day to day administrative support to 4 - 5 senior executive leaders and must be comfortable managing multiple priorities with minimal supervision. The ideal candidate is a proactive professional with excellent organizational skills, strong attention to detail, and experience supporting busy executive senior leaders in a fast-paced office environment.

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Manage heavy and complex calendars, including scheduling, rescheduling, coordinating multiple attendees and resolving scheduling conflicts

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Coordinate domestic and international travel

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Experience with Concur required for expense reporting

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Book conference rooms/manage meeting logistics

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Submit ticket for work order ex catering, conference room setups, and technology needs

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Handles day to day office needs and proactively identify issues that require attention

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Act as a back up to other executive admins.

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Maintain a high level of professionalism and discretion when handling confidential information

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Proactively follow up on outstanding requests and ensure tasks are completed accurately and on time

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Intermediate to advance MS Office: Word & Excel

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High school diploma/GED required.