Executive Administrative Assistant
$50 per hourAxelon
Pay Rate: $50 per hour
Location: New York, NY Responsibilities:
Location: New York, NY Responsibilities:
- Calendar Management - Diligent, pro-active management of complex agenda and setting of meetings across all time zones.
- Schedule, track company meetings and support, including Board and Regulatory meetings.
- Domestic and International Travel arrangements, expense claims, expedited travel services.
- Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls.
- Preparation and coordination of departmental meetings, events, and Town Halls.
- Creating, editing and preparing emails, organization charts and presentations.
- Managing logistics/schedules for visitors and supporting senior executives during their visits.
- Management of incoming and outgoing communications.
- Maintain and create e-mail distribution lists in Outlook.
- Completion of any reasonable projects or tasks, as requested by management.
- Utilize several application systems including iValua/MyPortal- Supplies and IT Procurement, MyIAM - Approve Identity & Access Rights, Concur - Travel scheduling, expense reporting, and review of Manager's direct reports expense submission for approval.
- Use of Microsoft Office Suite.
- Manage scheduling and calendar management for executives.
- Arrange travel arrangements, accommodations, and itineraries.
- Prepare documents and presentations for board or client meetings.
- Maintain records and ensure confidential files are organized.
- Handle expense reports and budget tracking.
- Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal- Supplies/Concur and IT Procurement).
- Experience with project management and expense reporting software.
- Competence in calendar management, travel arrangements, and administrative support systems.
- Strong written and verbal communication.
- Adaptability under pressure and problem-solving mindset.
- Collaboration with senior executives, team members, and clients.
- High degree of organizational skills and time management.
Vacancy posted 5 days ago
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