Executive Administrative Assistant

About The Role:

The Crowd is excited to be partnering with a top-tier international design studio architecture practice to find an Executive Administrative Assistant for its New York office. Working closely with a senior Executive Assistant, this person will provide essential day-to-day support to senior leadership, helping keep schedules, travel, and administrative priorities running smoothly. This is a full-time, in-person position requiring attendance in the office five days per week.

The ideal candidate will be a highly organized, proactive, and dependable professional who enjoys supporting busy leaders within a fast-paced, collaborative environment. You’ll bring strong attention to detail, sound judgment, and a practical approach to managing changing priorities, confidently handling everything from meeting arrangements to travel logistics and expense reporting.

This is an excellent opportunity to contribute to a respected creative practice while developing your experience alongside an established executive support team. Benefits include medical, dental, and vision coverage, a 401(k) with employer matching, and paid time off.

Key Responsibilities:

• Coordinate calendars, appointments, and meetings alongside the senior Executive Assistant, anticipating scheduling conflicts and keeping arrangements on track.
• Organize domestic and international travel, including transportation, accommodation, itineraries, and relevant travel documentation.
• Prepare expense reports and timesheets, maintain accurate records, and assist with routine financial administration.
• Support leadership communications and meeting preparation, including correspondence, room bookings, refreshments, and follow-up coordination.
• Keep professional memberships and credentials up to date, maintain contact records, and assist with occasional reception coverage and additional administrative projects.

Key Skills/Requirements:

• Approximately 3-5 years of administrative or executive support experience within a professional environment.
• Experience coordinating busy schedules, travel arrangements, and expense reporting with accuracy and attention to detail.
• Strong Microsoft Office skills and confidence learning new systems; familiarity with CRM platforms such as HubSpot is an advantage.
• A proactive, reliable, and discreet approach, with the ability to prioritize effectively and follow through as needs change.
• Clear communication and strong teamwork skills, with a willingness to provide hands-on support and work in the New York office five days per week.

To apply for this position please click on the apply button to attach your resume (and portfolio for design positions).

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The Crowd is an equal opportunities employer and agency.