Senior Executive Assistant

Senior Executive Assistant

Location: Irvine, CA (Primary) | Ontario, CA (Required twice monthly)

Pay Rate: $38.00 - $48.00/hr

About the Opportunity

Our client is seeking a highly professional and proactive Senior Executive Assistant to provide dedicated support to the President & CEO and executive leadership team. This individual will serve as a trusted partner, managing complex schedules, coordinating executive communications, organizing travel, and ensuring the seamless execution of strategic and administrative initiatives.

This is an excellent opportunity for an experienced Executive Assistant who thrives in a fast-paced corporate environment, enjoys working closely with Senior leadership, and takes pride in driving organization and efficiency at the executive level.

Key Responsibilities

Executive Calendar, Travel & Expense Management

• Manage complex and highly dynamic calendars for the President & CEO and Senior executives.
• Coordinate domestic business travel, including flights, accommodations, transportation, and itineraries.
• Prepare, submit, and reconcile executive expense reports through expense management systems.
• Anticipate scheduling conflicts and proactively recommend solutions to maximize executive productivity.
• Maintain confidentiality while handling sensitive executive information and priorities.

Executive Communications, Reporting & Strategic Support

• Draft, edit, proofread, and distribute executive correspondence and communications.
• Prepare professional presentations, reports, spreadsheets, charts, and other business documents.
• Conduct research and compile information to support executive decision-making.
• Assist with strategic projects, initiatives, and special assignments.
• Ensure deliverables are completed accurately and within established timelines.

Corporate & Administrative Support

• Partner with leadership and cross-functional teams to coordinate key administrative activities.
• Organize meeting invitations, event communications, and executive follow-up activities.
• Review contracts and supporting documentation prior to executive signature.
• Manage departmental purchase requests and office supply needs.
• Coordinate document preparation, scanning, distribution, and records management.
• Maintain exceptional attention to detail, responsiveness, and professionalism.

Meeting & Event Coordination

• Coordinate internal and external meetings, executive offsites, and business events.
• Maintain recurring executive meeting schedules and resolve calendar conflicts.
• Prepare meeting agendas and gather supporting materials.
• Capture meeting notes and action items as needed.
• Occasionally travel to support executive meetings and strategic initiatives.

Required Qualifications

• 5+ years of Executive Assistant experience supporting Senior leadership.
• Experience directly supporting a CEO or President.
• Extensive experience with:
  • Executive calendar management
  • Schedule coordination
  • Travel arrangements
  • Expense reporting
• Experience working within a professional corporate office environment.
• Strong organizational, multitasking, and prioritization skills.
• Demonstrated ability to hold executives accountable to commitments and schedules while maintaining professionalism.
• Excellent written and verbal communication skills.
• High level of adaptability, discretion, and professionalism.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience utilizing expense reporting systems.
• Highly task-oriented with strong follow-through and ownership.

Preferred Qualifications

• Experience supporting executive leadership within fintech, SaaS, financial services, or similar industries.
• Experience working directly with Board of Directors and board-level communications.
• Advanced PowerPoint and executive presentation development skills.
• Experience with Concur or similar expense management platforms.

Work Environment

• Primary work location: Irvine, CA, 92612
• Must be willing and able to work from the Ontario, CA, 91761 office at least once every other week.
• Professional corporate office environment.
• Primarily onsite position with regular interaction with executive leadership.

Why This Opportunity?

• Opportunity to support a respected executive leadership team and make a direct impact on business operations.
• Strong contract-to-hire potential with a company known for converting contractors into permanent employees.
• Collaborative, family-oriented culture with significant opportunities for professional growth and advancement.
• Join an organization recognized for investing in its employees and fostering long-term career success.

If you are an experienced Executive Assistant who excels in supporting C-suite executives, managing competing priorities, and operating with professionalism and discretion, we encourage you to apply today.

Upon review of your application, you may receive a phone call or email from our TEKsystems recruiting partner to schedule an interview!

This is a Contract to Hire position based out of Irvine, CA.

The pay range for this position is $38.00 - $48.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Irvine,CA.

This position is anticipated to close on Oct 2, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.