Senior Executive Assistant

Role Description

We are seeking a highly organized, proactive, and resourceful Senior Executive Assistant to support the principal of a private family office. This is a high-impact role that combines executive assistance, operations, research, project coordination, and personal assistance, requiring someone who thrives in a fast-paced, entrepreneurial environment.

The ideal candidate is exceptionally detail-oriented, highly responsive, and naturally curious, with the ability to anticipate needs before they arise. You'll serve as a trusted right hand, ensuring both business and personal priorities run seamlessly while allowing the principal to focus on strategic decision-making.

This is not a traditional Executive Assistant position. We're looking for someone who enjoys solving complex problems, taking ownership, and finding creative solutions while managing a wide variety of responsibilities across both business and personal affairs.

Qualifications

• Resourceful, independent, and naturally curious.
• An excellent researcher who enjoys solving problems.
• Calm under pressure with strong judgment.
• Patient, adaptable, and an exceptional listener.
• Comfortable supporting high-performing entrepreneurs and executives.
• Confident making recommendations without making assumptions.
• Tech-savvy and quick to learn new systems.
• Professional, discreet, and trustworthy with confidential information.
• Exceptionally organized with outstanding attention to detail.
• Highly proactive and able to anticipate needs before being asked.
• Comfortable managing multiple priorities in a fast-paced environment.

Requirements

• Manage the principal's calendar, priorities, and daily workflow.
• Coordinate meetings, appointments, and travel arrangements.
• Monitor schedules and proactively remind the principal of upcoming commitments.
• Prepare meeting summaries, action items, and follow-up communications.
• Screen incoming requests and prioritize urgent matters.
• Act as the primary point of coordination for day-to-day executive support.
• Carry out due diligence and information gathering for business initiatives and investments.
• Solve problems independently by identifying the best available solutions.
• Conduct thorough research on vendors, products, services, and business opportunities.
• Source and compare suppliers, contractors, and specialist service providers.
• Present concise recommendations with pricing, timelines, pros and cons to enable informed decision-making.
• Provide operational support across the family office.
• Coordinate documentation, contracts, and administrative processes.
• Assist with opening financial and trading accounts, ensuring paperwork is completed accurately.
• Maintain organized records and confidential documentation.
• Support operational projects from planning through execution.
• Manage multiple projects simultaneously while keeping stakeholders informed.
• Coordinate with vendors, consultants, and external service providers.
• Track deadlines and ensure projects progress on schedule.
• Source highly specialized service providers when required.
• Coordinate travel, dining reservations, appointments, and lifestyle requests.
• Research and secure difficult-to-obtain reservations, services, or experiences.
• Handle personal errands and administrative tasks with professionalism and discretion.
• Anticipate personal needs and proactively provide solutions.
• Monitor pre-defined market alerts and notify the principal immediately when action may be required.
• Follow established procedures regarding trading thresholds and priority notifications.
• Escalate urgent matters until they receive a response.
• Support administrative requirements related to investment activities.

Benefits

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle

Company Description

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.