Administrative Assistant 3

Administrative Assistant

VARITE is looking for qualified Administrative Assistant in San Jose, CA. An American computer software company that offers a wide range of programs from web design tools, photo manipulation and vector creation, through video/audio editing, mobile app development, print layout and animation software. Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.

Job Title: Administrative Assistant

Location: San Jose, CA 95110 (Onsite)

Contract Duration: 17 months (Possible Extension)

Pay Rate Range: $32.00/hr. to $36.61/hr. on W2

Work Authorization: Only USC or GC

Here's What You'll Do

• Apply job skills and company policies and procedures to complete a wide range of administrative tasks.
• Work on assignments that are moderately complex in nature where judgment is required in resolving problems and making routine recommendations.
• Normally receive no instruction on routine work and general instruction on new assignments.

Examples of tasks include:

• Booking travel arrangements
• Scheduling meetings
• Managing calendars
• Screening and prioritizing incoming mail requests
• Coordinating arrangements for seminars, workshops, meetings
• Plan and organize off-site team meetings

Skills:

• Expert-level Microsoft Outlook, including complex executive calendar management, meeting coordination, delegate access, shared mailboxes, and inbox management.
• Expert-level Microsoft Teams, including scheduling and managing meetings, collaboration, file sharing, and supporting virtual executive engagements.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, OneNote, and SharePoint.
• Experience supporting senior executives in a fast-paced environment.
• Strong organizational, communication, and project coordination skills.
• Ability to manage confidential information with discretion.
• Proven ability to prioritize competing requests and work independently.

Education:

• 6 - 9 YOE

Benefits: We offer a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families. Eligible employees may receive:

• Health Insurance: Medical, dental, and vision coverage
• Retirement Plans: Participation in a company-sponsored retirement savings plan.
• Legal Service Plans: Offering access to attorneys for legal advice and representation.

VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.