OFFICE ASSISTANT, ESS 9 MONTHS 2026-2027 SCHOOL YEAR (2646)

Office Assistant, Exceptional Student Services

The Office Assistant, ESS provides clerical support and assistance for ESS programs; provides information to staff and the public, operates equipment, maintains inventory and supplies. Maintains highest level of discretion and confidentiality with all matters concerning special education students.

Performs a variety of clerical duties related to the function/program to which assigned. Operates general office equipment (e.g., computer, copier). Provides information regarding programs and procedures to students, parents and public according to prescribed procedures. Maintains high level of discretion and confidentiality with all matters concerning ESS students. Maintains accurate records and filing systems; updates files, student and other specialized records related to the function/program to which assigned. Greets visitors in a professional and friendly manner, answers telephones and transfers calls as deemed appropriate; assists students, parents, teachers, staff and visitors. Responds to emails, processes data entry, types letters, memorandums, reports and other documents. Completes and submits district forms. Prepares and handles department mailings as needed. Reviews and edit materials for accuracy, completeness, and conformance to District policies and procedures. Maintains and purchases inventory and supplies. Prepares and handles requisitions, processes receipt of products and supplies, verifies budget codes for purchasing, accounts payable and payroll as needed. Schedules and coordinates calendars, meetings and events. Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.

The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.

High School diploma or GED equivalent; AND six months of general clerical experience.