Executive Assistant

Executive Assistant

New York, New York, United States

Join TRG Screen: Building World-Class Teams. One Expert at a Time.

Are you ready to be part of a dynamic team at the forefront of subscription spend management innovation?

At TRG Screen, we're not just redefining how organizations manage their subscription expenses – we're shaping the future of the industry. With cutting-edge solutions and a commitment to excellence, we empower businesses around the globe to optimize their subscription investments and drive sustainable growth.

Join us in our mission to revolutionize subscription management and make a meaningful impact on the way businesses access and utilize critical information. At TRG Screen, your talent and ambition will find a home, where opportunities for growth and advancement abound.

TRG Screen is the leading provider of market data and subscription management technology and automation solutions, tailored to the unique needs of financial institutions and legal firms. Our integrated suite of solutions includes market data and subscription spend management, usage management, compliance reporting, and comprehensive managed services, which hundreds of clients worldwide use to remove cumbersome and inaccurate manual processes and gain control over market data and subscription costs at scale. For more than 25 years, TRG Screen has enabled businesses who rely on market data to monitor and strategically manage spending and usage of data and information services, including market data, research, software licenses, consulting and other necessary corporate expenses. TRG Screen solutions give decisionmakers full transparency into subscription spend and usage, enabling them to proactively manage subscription costs at scale, conduct more informed vendor negotiations, improve governance, and avoid unnecessary spending on these mission-critical business services. TRG Screen is headquartered in New York City, with offices in Europe and Asia, as well as a 24x7 client support center in Bangalore, India.

TRG Screen is a portfolio company of Vista Equity Partners, one of the world's largest and most respected private equity firms.

Executive Assistant

Job Description

TRG Screen is seeking an Executive Assistant that will be responsible for providing high-level administrative support to senior level executives within the company, including but not limited to managing their schedule, travel, and expenses. The ideal candidate is highly organized, detail-oriented, pragmatic, an expert multi-tasker and is not easily overwhelmed. Additionally, the EA is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors, and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally and works independently with minimal supervision or direction.

Responsibilities

• Coordinate Logistics for Meetings, Events, and Travel: Take the lead in organizing and managing all logistical aspects for meetings, corporate events, and travel arrangements for a team of executives. This includes scheduling meetings, securing venues, arranging catering, and managing attendee invitations. For travel, you will handle comprehensive itinerary planning, which encompasses booking flights, accommodations, and transportation, ensuring seamless experiences for both executives and their team members.
• Prepare Executives with Essential Materials for Meetings and Travel: Ensure that executives are fully equipped with the necessary materials and information for meetings, events, and travel. This involves compiling detailed itineraries, creating comprehensive reports, and preparing presentations that summarize key points and objectives. By organizing all relevant documentation, you will enable executives to focus on their responsibilities without distraction.
• Provide Support and Coverage for the UK/US Based EAs: Offer ad hoc assistance and act as a backup for the US/UK based EAs during busy periods or when they are on leave. This includes managing calendars, handling communications, and addressing urgent requests, ensuring continuity in support and maintaining operational efficiency.
• Generate Reports Using Excel and PowerPoint: Produce high-quality reports and presentations utilizing Excel and PowerPoint. This includes analyzing data, creating visually appealing charts and graphs, and summarizing insights that facilitate informed decision-making. Your attention to detail will be crucial in ensuring accuracy and clarity in all deliverables.
• Prepare Expense Reports: Manage the preparation and reconciliation of expense reports for executives. This involves tracking business-related expenses, ensuring compliance with company policies, and accurately logging receipts to facilitate timely reimbursements.

Skills and Qualifications

• 2+ years administrative support experience within a fast-paced professional environment; private equity, investment banking, law firm or professional services experience a plus
• This position requires the ability to work onsite at the New York City office/headquarters 1-2 times per week, as needed
• Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating
• Strong attention to detail, follow-up and excellent organizational skills
• Ability to treat sensitive and confidential information with appropriate discretion
• Strong sense of urgency, adaptability, flexibility and resourcefulness
• Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
• Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus
• Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
• Occasional after-hours work may be required
• Bachelor's degree preferred

Salary Range

$70,000 - $75,000 USD

Join TRG Screen and unlock your potential in an environment where innovation thrives, opportunities abound, and your contributions make a difference. We are an equal opportunities employer. We recognise and value the power of diversity in our workplace and are committed to being an employer of choice for everyone. We welcome and encourage applicants from all backgrounds. All applications for employment are considered strictly on the basis of merit. At TRG Screen, we understand that diverse and inclusive teams are not just beneficial, they are essential to our success. We recognize that embracing diverse perspectives, backgrounds, and experiences fosters innovation, enhances problem-solving capabilities, and drives better business outcomes. By cultivating a culture of inclusion where every voice is heard and valued, we empower our world class teams to thrive, excel, and drive positive change. We are proud of our diverse workforce and are dedicated to creating a safe and welcoming environment for all employees. People from various ethnicities, ages, genders, and abilities are encouraged to apply.