Administrative Coordinator - AC26-06265

Job Title: Administrative Coordinator

Location: New York, NY
Schedule: Monday-Friday | 8:00 AM - 4:00 PM
Hours: 37.5 per week
Job Overview

"Navitas Healthcare, LLC" is seeking an experienced Administrative Coordinator to manage administrative, office, HR, payroll, and operational support functions for a healthcare department within a fast-paced hospital environment.
Key Responsibilities

• Handle administrative and office support activities including purchasing, payroll, and records control
• Respond to routine inquiries and route requests to appropriate departments
• Assist with budget monitoring and grant allocation tracking
• Prepare and process HR and payroll transactions, including weekly payroll submissions
• Coordinate with HR and payroll teams to resolve issues
• Manage office supplies, inventory, and vendor coordination
• Track vendor contracts and assist with renewals
• Support planning and logistics for meetings, conferences, and events
• Prepare meeting materials, reports, and statistical summaries
• Compile and organize data for departmental reporting
• Assist with grant applications and survey preparation (e.g., JCAHO)
• Supervise and mentor administrative support staff (1-2 reports)
• Assign tasks and manage office workflow and deadlines
• Ensure quality, accuracy, and compliance in administrative operations

Requirements

• Bachelor's degree or equivalent experience
• Minimum 5 years of administrative/business experience
• Intermediate MS Office skills required
• Prior supervisory experience preferred
• Strong communication, organization, and time management skills
• Ability to manage multiple priorities in a healthcare environment

Work Environment

• Hospital/administrative office setting
• High-volume healthcare department support role
• Requires attention to detail, confidentiality, and coordination across teams

For more details reach at View email address on click.appcast.io

About Navitas Healthcare, LLC: It is a Joint Commission Certified / WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.