Practice and Administrative Coordinator

Practice & Administrative Coordinator

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Neurology - Private Practice

Full-Time on site

Manages the practice and associated administrative duties for Pantelis Pavlakis, MD. This person is responsible for the functioning of his medical practice and the management of his office. For the medical practice, responsibilities include: scheduling patient appointments, obtaining pre-authorizations for tests, checking patients in and out during their visits, doing all necessary follow-ups. Office management responsibilities include: scheduling and coordination of Grand Rounds

Job Duties:

• Answer phone for patient appointments and meeting scheduling
• Address all calls to the fullest extent possible
• Monitor and maintain wait list
• Repository for records received that should not be reviewed without scanning
• Obtain insurance pre-authorizations as needed
• All patients should be called 2-3 days before appointment to confirm
• Folders for patients to be seen should be made the day before with bills
• Cancellations should be so marked on the schedule if not replaced.
• Each patient should be scheduled with a follow up appointment when leaving
• Scan incoming faxes for records and patient notes into the appropriate file
• Reconcile phone list and be sure the calls were answered
• Return all emails
• Coordinate Grand rounds for the Neurology department

Qualifications

Experience /Requirements:

Working within a busy, clinical office setting, you will be reporting directly to Dr Pavlakis. Strong meeting and calendaring skills are required. The qualified candidate will demonstrate the capacity to multi-task and utilize critical thinking skills to identify and solve problems; must possess strong communication skills.

• Associates degree required.
• Minimum 2 years of Professional Experience
• Exceptional verbal and written communications skills, including proficiency with Microsoft Office.
• Experience with EPIC preferred.