Executive Assistant

Executive Assistant

San Jose, CA, USA

Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are fully understood, secured, and resilient to enable the acceleration of safe AI at scale. As the market leader in both data resilience and data security posture management, Veeam is built for the convergence of identity, data, security, and AI risk. Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 550,000 customers worldwide, who trust Veeam to keep their businesses running. Join us as we go fearlessly forward together, growing, learning, and making a real impact for some of the world's biggest brands.

About the Role

Are you an experienced Executive Assistant (EA) who excels at anticipating needs and thinking ahead? Do you value attention to detail and enjoy supporting a highly engaged team? Veeam Software is looking for an exceptionally bright, multitasking, and self-motivated professional to partner directly with our Head of Global Products and Technology, as well as contribute to an outstanding in-office experience at our newest location in San Jose, CA.

What You'll Do

• Provide support at all levels, identify gaps, and develop or implement solutions to enhance team success.
• Proactively coordinate with the leadership team and other EA's to plan and organize company-wide events, activities, and manage calendars.
• Manage complex calendars and schedules for senior leadership across multiple time zones, ensuring diplomacy, professionalism, and discretion at all times.
• Organize, prioritize, and securely handle time-sensitive and confidential information, ensuring timely action is taken as required.
• Collaborate and communicate across functions within the organization.
• Proactively manage travel logistics, expense reports, and other administrative needs within designated timeframes.
• Work with the EA team to coordinate onsite meals, events, and employee activities, and ensure the office is well-stocked with kitchen and office supplies.
• Partner with office manager as needed.
• Maintain a positive attitude, strong integrity, and a solid work ethic in all aspects of the role.
• Prioritize the inclusion, diversity, and equity initiatives for executives.

What You'll Bring

• Minimum of 8 years supporting high-level executives (C-Suite) in Tech.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Must reside in the Bay Area. This position is primarily onsite in San Jose, CA with limited flexibility for remote work.

Bonus Skills

• A GTM operator who knows how enterprise deals actually get done
• Understand technical products and translate capabilities into use cases and outcomes
• A leader in marketing and a partner to sales, with strong field credibility
• Highly execution-oriented with a focus on business outcomes, not just assets
• Comfortable in ambiguity, but relentless about driving clarity and results

What you'll get Unlimited paid time off, 12 paid holidays including 4 global VeeaMe Days for self-care and 24 paid volunteer hours annually through Veeam Cares Paid parental leave: 8 weeks for all parents, 16 weeks for birthing parents Medical, dental, and vision coverage starting on your first day Mental health support, therapy sessions, and digital wellness tools via our Employee Assistance Program 401(k) retirement plan with company matching contributions Fertility, adoption, and surrogacy support through Maven, plus paid volunteer time AirVet: 24/7 virtual veterinary care at no cost Legal services, identity protection, and supplemental health insurance options Tax-advantaged spending accounts for healthcare, dependent care, and commuting Opportunities to learn and grow through on-demand libraries (LinkedIn Learning, O'Reilly), mentoring, workshops, and learning events like our annual Global Day of Learning Pay Transparency Veeam is committed to pay transparency and equitable compensation. For this role, the compensation range below reflects the expected total target compensation (TTC), inclusive of base pay and a competitive performance-based bonus. For roles with a commission plan, the compensation range represents On Target Earnings (OTE), which includes base salary plus variable commission. When determining compensation, Veeam takes into consideration factors such as experience, education, skills, and geographic zone. Offers are typically made below the midpoint of the range. In addition to compensation, Veeam provides a comprehensive benefits package, including health coverage, retirement plans, and unlimited time off.

Compensation Range (TTC / OTE)

$141,700 - $263,000 USD

Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.

Personal data collected during the recruitment process will be processed in accordance with our Recruiting Privacy Notice, which explains how your information is collected, used, and handled in connection with hiring activities. By applying for this position, you consent to this processing.

By submitting your application, you confirm that the information provided, including any supporting documents, is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification may result in disqualification from consideration or, if discovered after employment begins, termination of employment.