Executive Administrative Assistant

Job Description

Job Description

ADMINISTRTIVE ASSISTANT:
A non-for-profit educational organization seeks a full-time Administrative Assistant with strong administrative and clerical knowledge. The right candidate must have experience, a solid work history and must be a self starter. Multitasking, experience in project management and event planning as well as strong person to person, telephonic and electronic communicative skills are a must. If you meet our qualifications, please respond with your resume and interview availability.  

JOB DESCRIPTION:
Under the direction of management, perform administrative functions and secretarial tasks including but not limited to typing, professionally screening and handling of calls, emails, faxes, mail, appointments and office traffic, answering correspondence (as directed), maintaining schedules, mailings, maintenance of filing and database systems, clerical functions, providing information to management and perform related work as required.

 

CHARACTERISTICS:
This professional-level Administrative Assistant works with a high degree of independence in performing their duties. Successful performance of the work requires excellent knowledge and regular use of Microsoft Outlook, Word, Excel, Publisher and Power Point. Time management, adherence to deadlines, excellent follow-up and proper reporting are essential components of this position. Candidate must be very detailed oriented and extremely well organized. Accountability is key. Knowledge of Photoshop is preferred. 

KEY DUTIES:

· Assist in clerical functions, ie: copying, collating, distributing, mailings, filling, etc.

· Upkeep daily logs, files and records

· Maintain and update client database

· Greeting/responding to visitors, appointments and phone calls

· Maintaining schedules and project oriented tasks for management

· Administrative secretarial work of a confidential nature responding to the needs /requirements of management while safeguarding the privacy rights of clients and personnel

· Work closely with management and support staff

· Always maintain a hospitable, pleasant, cheerful, warm, friendly, helpful and inviting presence

· Treat staff, visitors, clients and donors with the highest level of customer service, satisfaction and appreciation

 

QUALIFICATIONS:
Degree from a two-year college or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above. 

A minimum of two years experience. 

Strong references

\nCompany Description

Small private school in Brooklyn, New York,

Company Description

Small private school in Brooklyn, New York,