Executive Personal Assistant

We are seeking a highly resourceful, proactive, and exceptionally organized Executive Personal Assistant to provide comprehensive administrative support and personal gatekeeping for our Chief Operating Officer (COO). The ideal candidate operates with a high degree of emotional intelligence, discretion, and a "no task too big or too small" mentality. You will act as the primary point of contact and seamless extension of the Executive, managing a dynamic calendar, corporate operations, and private personal logistics with equal precision. Key Responsibilities Executive & Corporate Support Manage COO’s calendar prioritizing invitations and proactively resolving scheduling conflicts. Serve as the primary gatekeeper and liaison for internal teams, external clients, and vendors. Handle special projects as assigned. Personal & Household Management Manage personal calendars, family schedules, healthcare appointments, and private social engagements. Coordinate with household staff, contractors, property managers, and luxury lifestyle vendors for primary and secondary residences. Manage personal and business expenses, track invoices, review vendor bills, and coordinate closely with the Executive’s financial advisors or accountants. Handle confidential errands and special projects as needed. Qualifications & Skills Experience & Education 5+ years of experience supporting C‑suite executives, high‑net‑worth individuals, or founders in both a professional and personal capacity. Bachelor’s degree preferred, or equivalent practical experience in business operations or high‑level administration. Technical & Core Skills Proficient with productivity suites (Google Workspace, Microsoft 365) Demonstrated ability to operate with complete professional maturity and work autonomously with minimal direction, confidently making sound decisions in fast‑paced environments. Absolute commitment to confidentiality, showing impeccable judgment when handling sensitive personal, financial, and proprietary business information. Exceptional verbal and written communication skills; able to command a professional presence while remaining warm and approachable. High resilience and a calm demeanor under pressure; comfortable navigating ambiguity and pivot quickly when priorities change. #J-18808-Ljbffr Confidental