Bookkeeper/Accounting and Administrative Specialist

Trueline's client, an established and growing multi-location retail and hospitality company, is seeking a Bookkeeper / Accounting & Administrative Specialist to join its team in Jersey City, NJ. This is a part-time, 100% onsite opportunity for an experienced QuickBooks professional who enjoys hands-on accounting, a collaborative environment, and the potential to grow into broader business operations responsibilities.

**PART-TIME ROLE TO START AS POSITION GROWS!

***up to $35/hr for 25-30 hours a week to start

What You'll Do as the Bookkeeper / Accounting & Administrative Specialist:

• Manage day-to-day bookkeeping for multiple business entities, ensuring financial records remain accurate and organized.
• Process vendor invoices, accounts payable, and outgoing payments.
• Reconcile bank accounts, credit card activity, and daily sales transactions.
• Review transactions from retail and hospitality point-of-sale systems to ensure they are accurately recorded in QuickBooks.
• Prepare journal entries, track expenses, and maintain general ledger accuracy.
• Coordinate intercompany transactions, shared expenses, and internal billing.
• Communicate with vendors and internal teams to resolve discrepancies and payment questions.
• Assist with sales tax reporting, payroll information, and other routine accounting activities.
• Maintain organized financial documentation and support accounting process improvements.
• Provide occasional administrative assistance, with opportunities to take on additional responsibilities as the role develops.

Must-Haves as the Bookkeeper / Accounting & Administrative Specialist:

• Proven hands-on bookkeeping or general accounting experience.
• Strong proficiency in QuickBooks, including journal entries, reconciliations, and general ledger transactions.
• Experience managing accounts payable, processing invoices, and maintaining accurate financial records.
• Solid understanding of accounting fundamentals and how transactions affect financial statements.
• Excellent attention to detail, organizational skills, and ability to manage competing priorities.
• Ability to work independently and resolve routine accounting issues without extensive supervision.
• Strong communication skills and a professional, dependable approach.
• Comfort working with multiple sets of books and learning new accounting or business software.
• Availability to work onsite in Jersey City, NJ, approximately 25-30 hours per week.

Nice-to-Haves as the Bookkeeper / Accounting & Administrative Specialist:

• Approximately 5-8 years of bookkeeping or accounting experience.
• Experience supporting multiple companies, business locations, or legal entities.
• Background in retail, restaurants, hospitality, or other transaction-heavy businesses.
• Familiarity with point-of-sale reconciliations, inventory-related transactions, and vendor management.
• Experience with Toast, TripleSeat, or similar retail and hospitality systems.
• Exposure to payroll coordination, sales tax filings, or office administration.
• Interest in expanding into an Office Manager, Accounting Manager, or Business Operations Manager position over time.

Our Client Offers:

• Competitive hourly compensation of $30-$35, depending on experience.
• An initial part-time schedule of approximately 25-30 hours per week, with potential for additional hours.
• Flexible weekday scheduling, typically Monday-Friday between 9 AM and 2 PM or 3 PM.
• Potential consideration for a consistent four-day workweek.
• Health, dental, and vision insurance with employer contributions, with most benefits available to employees working at least 25 hours per week.
• 401(k) eligibility after one year, with company matching contributions of up to $5,000 annually.
• Paid time off.
• Employee discounts across company businesses.
• A friendly, relaxed, and collaborative workplace.
• Direct interaction with experienced business leadership and opportunities for professional mentorship.
• Exposure to accounting across multiple business operations.
• Opportunities to expand responsibilities, increase hours, and pursue career advancement based on performance and business needs.