Sr. Executive Assistant

Purpose and Scope

The Senior Executive Assistant provides advanced, high-level administrative support to the Senior Vice President, Global Real Estate and Corporate Security , supporting critical initiatives and confidential projects at the corporate level. The position operates in a fast-paced, high-visibility environment with continual exposure to sensitive information, priority deliverables, and executive decision-making. Acting as a trusted partner and primary liaison for the executive, this role requires discretion, sound judgment, and the ability to manage complex and time-sensitive matters with minimal oversight. The role reports to a Senior Vice President who reports directly to a Management Board Member.

Principal Duties and Responsibilities

• Provide advanced administrative and operational support to the executive and senior leadership within the function.

• Manage highly confidential and time-sensitive materials with discretion and independent judgment.

• Organize and coordinate high-level, confidential meetings and conferences.

• Anticipate executive needs and prepare materials for meetings and presentations.

• Manage domestic and international travel arrangements.

• Prepare and reconcile executive expense reports.

• Develop and track budgets and support data analysis and reporting.

• Assist with reports and presentations by coordinating with stakeholders across the organization.

• Independently plan, organize, and prioritize work.

• Maintain department records, certifications, and administrative documentation.

• Support special projects and initiatives as assigned.

Experience, Required Skills & Education

• Minimum of 8 years of professional experience, including at least 5 years supporting senior-level executives

• High school diploma or equivalent required; Associate/Bachelors degree or two years of school highly preferred

• Exceptional written and verbal communication skills

• Advanced proficiency in Microsoft Office and virtual meeting platforms such as Microsoft Teams.

• High attention to detail and accuracy

• Ability to work effectively with senior executives and stakeholders

Physical Demands and Working Conditions

• The physical demands and work environment described are representative of those required to perform the essential functions of the role. Reasonable accommodations may be made.

Fresenius Medical Care is an EO/AA Employer and maintains a drug-free workplace.

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies.

• Hourly Rate: $37- $51

EOE, disability/veterans