Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist
Job Description

Join a publicly traded medical device company specializing in interventional therapy for cardiovascular disease as an Accounts Payable Specialist. In this role, you primarily manage the company’s expense reporting process through Concur while handling high-volume invoice processing in Oracle Fusion and supporting key accounting activities such as month-end close and vendor communication.

Responsibilities

• Enter and process approximately 150+ invoices per week within Oracle Fusion with a high level of accuracy.
• Manage and resolve invoice issues in a timely and professional manner.
• Monitor the accounts payable inbox and respond to inquiries promptly.
• Perform 2-way and 3-way matching of invoices against purchase orders and receipts.
• Process invoices through the full accounts payable cycle from entry to payment.
• Support the month-end close process, including accruals and reconciliations.
• Manage the weekly check run, ensuring payments are processed on schedule.
• Serve as a primary point of contact for vendors regarding invoice questions and issue resolution.
• Utilize Concur to manage and process employee expense reports.
• Collaborate with the accounting team to provide accurate reporting and support continuous process improvements in accounts payable.

• At least 1 year of full cycle accounts payable experience.
• Hands-on experience with invoice entry and processing in an ERP system, preferably Oracle Fusion.
• Proficiency in accounts payable processes, including invoice matching, purchase order reconciliation, and vendor payment workflows.
• Ability to perform 2-way and 3-way matching of invoices.
• Experience supporting month-end close processes and accruals.
• Strong Excel skills, including VLOOKUP and pivot tables for reporting.
• Comfort working with accounts payable software and tools such as Concur for expense reporting.
• Attention to detail and accuracy when handling high-volume invoice processing.
• Effective communication skills for managing vendor relationships and resolving invoice issues.

• Experience with Oracle Fusion is preferred.
• Background in accounting or a related field is preferred.
• Familiarity with ERP systems such as SAP, QAD, or similar platforms.
• Knowledge of accounts payable software and document management tools such as DocLib.
• Understanding of 1099 processing and related reporting requirements.
• Experience with reconciliation of invoices and accounts payable ledgers.
• Ability to work with various AP-related tools and processes, including purchase orders, invoice matching, and monthly close activities.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

This position requires working on site at least three days per week in a corporate office environment within a publicly traded medical device company. You work closely with the accounting and finance teams, using technologies such as Oracle Fusion, Concur, Excel, and other ERP and accounts payable software. The environment emphasizes accuracy, collaboration, and timely processing of invoices and expenses. Upon conversion to a permanent role, employees may be eligible for a comprehensive benefits package that can include retirement savings options such as 401(k), an employee stock purchase plan, healthcare coverage, student loan refinancing support, commuter benefits, 10 paid holidays, and paid time off.

Job Type & Location

This is a Contract position based out of Santa Clara, CA.

The pay range for this position is $28.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Santa Clara,CA.

This position is anticipated to close on Jul 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.