Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Santa Clara, California in a Contract to Permanent capacity. This position is well suited for someone who is detail-oriented, comfortable managing a steady invoice volume, and able to support broader accounting needs as priorities shift. The ideal candidate brings hands-on accounts payable experience, works efficiently in a fast-paced environment, and can contribute reliably during standard business hours.

Responsibilities:
• Process weekly accounts payable activity with accuracy and timeliness, handling an average transaction volume of approximately 50 items.
• Review, code, and enter invoices while confirming proper account classification and supporting documentation.
• Prepare and support payment activities, including ACH transactions and routine check runs, in accordance with company procedures.
• Reconcile payable records and help resolve invoice, vendor, and payment discrepancies through timely follow-up.
• Assist with additional accounting tasks as needed to support month-to-month operational requirements.
• Maintain organized financial records and ensure accounts payable documentation is complete, current, and audit-ready.
• Collaborate with internal stakeholders to address payment questions and improve day-to-day processing efficiency.

• Previous experience in accounts payable with a solid understanding of invoice processing and payment workflows.

• Practical knowledge of account coding and the ability to assign expenses accurately across transactions.

• Experience handling ACH payments and coordinating check run activity.

• Strong attention to detail with the ability to manage recurring transactional volume consistently.

• Familiarity with NetSuite is preferred.

• Experience supporting a manufacturing environment is preferred.