Executive Assistant, Chief of Staff to the President & Chief Product Officer (Onsite)

Meet The Team

You'll be joining the Office of the Chief Product Officer (CPO) at Cisco, a global organization of over 30,000 product and engineering Cisconians. The CPO organization shapes the company's product strategy, innovation roadmap, and customer experience across a diverse portfolio.

As part of this team, you'll work closely with the Chief of Staff to the CPO and the Executive Assistant to the CPO to ensure smooth operations, effective communication, and flawless execution across a fast-paced, high-visibility environment. Together, we manage strategic initiatives, executive operations, and key engagements that drive alignment and impact across the company.

This is a highly collaborative and dynamic environment where precision, judgment, and a sense of partnership are valued. You'll be part of a small, trusted team that supports senior leadership and plays a central role in enabling the success of the entire Product organization.

Your Impact

• Calendar Management: Management of CoS's calendar and daily schedule to include prioritizing conflicting meeting requests, supervising action items and commitments of executive and following-up to ensure completion. This will require outstanding organization skills, prioritizing multiple priorities and keeping a lively executive on track and on schedule.
• Event Speaking Engagement Coordination: Responsible for a running list of CoS's engagements and works closely with communications team to ensure content needs are understood and set in motion so the CPO is prepared for each engagement.
• Meeting Planning and Organization: Assisting CoS in planning and organizing meetings by taking ownership for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
• Travel Briefing Preparation: Creating travel packs for international trips. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.
• Correspondence/Approvals: Supporting CoS by acting as proxy for communications and approvals as authorized. Answering general questions as crucial, referring (filtering) routine matters to appropriate parties, and following up to ensure proper disposition. Taking initiative to resolve issues within specified policies and guidelines, and providing mentorship to administrative community members on problem solving. Resolving when executive action is required and supplying a recommendation where appropriate.
• Travel and Expense Management: Responsible for making in-depth global travel arrangements for CoS and handling Cisco expenses.
• Special Projects: Providing analytical support to assist executive on special projects. Researching issues, analyzing problems, compiling data, and preparing reports.
• Confidentiality: Candidate will deal expertly with highly critical and confidential matters and materials.

You take initiative, can handle a full desk with ease and thrive in a lively environment. You have high-energy with a passion for thinking bigger and broader than the role itself. This position requires strong interpersonal skills, independent judgment, utmost integrity and ability to balance both strategic and tactical actions. You have outstanding attention to detail and the ability to handle confidential information. You enjoy a collaborative environment, are committed to improvement, solve problems and make decisions. You have a proven ability to multitask and work in a focused manner. You are comfortable working without instruction on routine tasks and very little instruction on new projects.

Minimum Qualifications

• 4+ years experience in administrative environment, with a minimum of 2 years supporting at the director level or above.
• Expert level knowledge of Windows desktop computer applications: Word, Excel, and PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.
• Ability to navigate web and email at high competency knowledge.

Preferred Qualifications

• BA/BS or equivalent experience
• Past work experience in the high-tech industry