Administrative Assistant to the Principal

Administrative Assistant to the Principal Starting Date: Jul 27, 2026 Job Description The Greenmont Avenue Elementary School is seeking an Administrative Assistant to the Principal/Vice Principal. This full-time, twelve-month position supports the School Principal and/or Assistant Principal(s) and/or the Principal/Assistant Principal’s designee by ensuring a smooth office operation, performing various clerical tasks and contributing to a high-quality school program for students, staff, parents, and community members. POSITION SUMMARY: This full-time, twelve-month position supports the School Principal and/or Assistant Principal(s) and/or the Principal/Assistant Principal’s designee by ensuring a smooth office operation, performing various clerical tasks and contributing to a high-quality school program for students, staff, parents, and community members. Responsibilities Maintains the utmost level of confidentiality and security regarding all school related information and especially information protected as confidential by State and Federal Law Maintains a regular and comprehensive filing system and assures that it is locked and secure at the end of each work day. Creates memorandums and correspondence and processes incoming/outgoing correspondence Answers the office telephone(s), responds appropriately to requests for information, takes or directs messages for staff as appropriate Acts as the first point of contact and greets all visitors courteously using the secure door system ensuring that all visitors and school staff adhere to sign in/out procedures Maintains an accurate school calendar of events and facility use for the Principal, staff, and community groups Assists in the coordination of various school events Assists in the scheduling of substitutes and submits daily absentee list to human resources Ensures that substitutes have necessary supplies and materials Maintains, produces and supplies payroll information as required Processes purchase orders, maintains school supplies inventories and distributes supplies and materials Maintains accurate daily student attendance records and produces reports as required Shares relevant information regarding student attendance with appropriate staff Assists in scheduling students and staff in the student information system Registers students both in person and using the student information system and distributes documents to relevant staff regarding new registrations Withdraws students from the student information system and sends records to receiving school districts Maintains accurate student records in the student information system as necessary for state reporting purposes Processes report cards and various reports using the student information system Assists in the annual evening kindergarten registration event (with additional compensation) Any other duties and related tasks as assigned by the Principal/Assistant Principal and/or Superintendent WORK YEAR: Twelve Months SALARY RANGE: $44,648 to $59,451; In accordance with Category III of the Office Personnel Union Contract REPORTS TO: School Principal Job Requirements High school diploma or equivalent required; Degree preferred Experience working in an office environment with school operations experience preferred Ability to operate a professional, organized and efficient office Ability to prioritize tasks and accomplish work with frequent interruptions Proficiency in using student information system software (Aspen preferred) Proficiency in Microsoft Office Suite and Google Suite Attention to detail Excellent communication skills, both written and oral. Ability to work cooperatively with others Ability to respond accurately to requests for information and other matters in a fast-paced office environment Welcoming, pleasant demeanor as is necessary when interacting with students, staff and the public Resourceful with strong analytical and problem-solving skills Willingness to adjust to changing needs and procedures Ability to lift up to 25 lbs. Citizenship, residency or work visa required Contact Information Mary Carney , Principal 37 Greenmont Avenue Dracut, Massachusetts 01826 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io Welcome to Greenmont Elementary School The Greenmont Avenue Elementary School serves an average of 225 students in grades K-5. #J-18808-Ljbffr