Administrative Assistant

Administrative Assistant Woodland Hills, CA - Onsite

Hours: 7:30 - 4:30 | M-F

Why is this role open? Coverage for employee on leave

Assignment Duration: 2 months Possible for extension? TBD

What You'll Do:

• Maintain and update filing, inventory, mailing, and database systems.
• Answer telephones, direct calls, and take messages.
• Compile, copy, sort, and file records of office, business transactions, and other activities.
• Review files, records, and other documents to obtain information and respond to requests.
• Answer common inquiries or complaints from clients, co-workers, and/or supervisors and effectively present information to an internal group.
• Understand and interpret instructions, short correspondence, and memos.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Deliver output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Interview Process: 1 in-person interview

Summary: As an Office Services Coordinator, you will assist with providing administrative support to a small team or department. As an Office Services Coordinator, you will perform clerical duties in accordance with the office procedures of individual departments. This includes answering telephones, bookkeeping, typing, office machine operation, and filing. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.