Junior Executive Assistant (3+ years) - Private Equity

Executive Assistant

A leading global investment firm is seeking an Executive Assistant to join its New York City office. This is an excellent opportunity for a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys partnering closely with senior professionals and leadership teams.

About the Role

This position will provide comprehensive administrative support to a team of professionals, with a primary focus on complex travel coordination, expense management, calendar support, and team coverage. The role offers significant exposure across the organization and the opportunity to become a trusted partner within a collaborative, high-performing environment.

Key Responsibilities

• Coordinate complex domestic and international travel arrangements
• Manage monthly expense reporting and reconciliation
• Provide calendar management and scheduling support
• Partner closely with other Executive Assistants to provide team coverage and administrative support
• Serve as a key point of contact for internal and external stakeholders
• Anticipate needs, solve problems proactively, and ensure seamless day-to-day operations
• Assist with special projects and administrative initiatives as needed

Qualifications

• 3–5+ years of Executive Assistant or related administrative experience
• Experience supporting professionals in a fast-paced corporate environment
• Advanced proficiency in Microsoft Outlook, Microsoft Office Suite, Teams, and OneDrive
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Demonstrated ability to manage multiple priorities while maintaining accuracy and professionalism
• Self-starter with a strong sense of ownership, initiative, and accountability
• Bachelor's degree preferred

What We're Looking For

The ideal candidate is resourceful, adaptable, and eager to learn. They possess a service-oriented mindset, strong business judgment, and the ability to build trusted relationships across all levels of an organization. Success in this role requires discretion, resilience, and a commitment to delivering exceptional support in a dynamic environment.

Benefits & Schedule

• Comprehensive benefits package
• 4 days per week in-office
• New York City

This opportunity is ideal for an administrative professional looking to join a respected investment firm and gain exposure to senior leaders within a dynamic, growth-oriented environment.