Accounts Receivable Clerk

Job Description

Job Description

We are looking for a detail-oriented Accounts Receivable Clerk to support a non-profit organization in Boca Raton, Florida. This Contract position is ideal for someone who is comfortable working with financial documentation, maintaining organized records, and assisting with daily receivables activities in a structured office environment. The role involves careful tracking of incoming payments, document management, and reporting support to help maintain accurate fiscal records.

Responsibilities:
• Record and monitor physical checks received each day, ensuring all incoming payments are documented accurately in internal tracking logs.
• Retrieve bank-provided check images from secured sources and organize them for reconciliation and audit review.
• Upload scanned payment materials and related backup files into SharePoint while keeping payment ledgers current and well organized.
• Maintain both cashier and departmental payment records to support accurate cash application and accounts receivable documentation.
• Assist with routine record retention reviews and remove outdated files in accordance with established compliance guidelines.
• Prepare and organize supporting documentation needed for transaction reconciliation and financial review processes.
• Contribute to special projects such as reviewing historical records, improving digital file organization, and resolving aged documentation backlogs.
• Compile weekly status summaries highlighting payment activity, record maintenance progress, and any issues that were addressed.
• Carry out additional finance or administrative duties as needed to support the department.• High school diploma or equivalent and at least 1 year of experience in an office, accounting, or financial support environment.
• Demonstrated ability to maintain accurate records and follow established procedures with consistency.
• Strong attention to detail and effective organizational skills in handling high volumes of documentation.
• Proficiency with Microsoft Excel and Word, along with experience using cloud-based document platforms such as SharePoint.
• Ability to communicate professionally and work both independently and collaboratively with a team.
• Experience managing sensitive financial records in a manner that supports audit readiness and compliance standards.
• Familiarity with accounts receivable processes, including reconciliation, billing, cash applications, or collections.
• Exposure to financial systems such as Oracle, QuickBooks, or SAP is preferred.