Administrative Assistant I, The Kensington Family Shelter

Position: Administrative Assistant I Reports To Vice President Location 385 McDonald Avenue, Brooklyn, NY 11218 What The Administrative Assistant I Does Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel. Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.). Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.). Copy, collate and file correspondence and various documents weekly. Organize and maintain filing system(s), including ensuring all critical files are up to date. Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities. Record, type and distribute minutes of meetings. Enter data into automated management information system. Ensure all agency forms, staff directory, and profiles are updated weekly. Ensure that fax and copy machines are in working condition. Monitor, troubleshoot, and track all office equipment maintenance issues. Schedule all office equipment repairs and servicing as needed. Prepare, submit and track all MIS requests for assistance. Post, monitor and secure information on all employee and/or client bulletin boards. Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices). Order, receive, track, store and distribute office supplies. Assist with the audit of all employees time and attendance data. Deliver all employee time sheets to the fiscal department. Coordinate and assign clients/staff mail boxes as needed. Receive, sort, distribute, re-route client/former client/staff mail, and maintain client mail-log daily. Prepare and update family roster and family composition list daily. Prepare and post mail-list daily and inform supervisor of gaps in the posting schedule weekly. Conduct mail pick-ups and/or deliveries. May facilitate, monitor and log client’s business phone usage. May coordinate, plan and participate in special events. May provide administrative support to upper management staff (EVP, SVP, VP, SPD, PD, APD, SPM, PM). May arrange and coordinate travel schedules and reservations, and prepare travel vouchers. May update appointment calendars. Minimum Education/Experience Required High school diploma or G.E.D. and/or equivalent experience Other Requirements Proficient experience using Microsoft Office software and knowledge of databases. Ability to type 45 words per minute. Must sign NYC DOH/MH attestation stating that candidate has not been the subject of a founded child abuse report. Compensation $39,140 - $41,200 Annually When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization. Status Full-time (35 hours per week) Benefits CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays. CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation. #J-18808-Ljbffr