Administrative Assistant

Position Information Posting Date: 09/29/2025 Open Until Filled: Yes Position Number: 1128437 Position Title: Administrative Assistant Hiring Range: $20.00 - $25.00 per hour FLSA Status: Non-Exempt Employment Category: Regular Full Time Schedule: 8:30 am – 5:00 pm (40 hrs/week) Location: Hanover, NH 03755 (Onsite only) Position Purpose To ensure the smooth and efficient operation of the Guarini Institute. The role will coordinate and perform a wide variety of administrative and programmatic support functions for the Guarini Institute and Off‑Campus Program faculty directors, increasing office efficiency, expediting work, and ensuring smooth operation of the office and off‑campus program offerings. Responsibilities Office Management (40%) Serve as first point of contact for the Guarini Institute, triaging communications received via phone, email, and in person. Oversee smooth functioning of the office space and support related positions. Manage the Guarini Institute calendar and events. Track and monitor deadlines and pending items; follow up with appropriate contacts to ensure consistent workflow and timely task completion. Anticipate and proactively manage preparation and follow‑up for meetings, events, and programs. Schedule meetings for staff and reserve space for office events. Participate in staff meetings, take minutes, and ensure timely and accurate dissemination of information. Manage office space issues and operating supplies; responsible for Zoom meetings, AV setup, and related tasks. Outreach and Communication (20%) Develop and implement outreach to internal and external constituents, coordinating with counterparts in other Dartmouth departments. Assist in preparing and designing communications materials. Develop and manage the Guarini Institute website and social media accounts for content. Support campus events, including the annual Off‑Campus Programs Fair and other departmental events. Communicate and update campus partners on off‑campus program enrollments and updates. Program Support (40%) Assist in preparing communications and reports, and collecting information for program operations and reviews. Maintain and monitor off‑campus program enrollments, including late applications, rosters, waitlists, and withdrawals. Assist in organizing and hosting campus visitors. Responsible for record management in study abroad software (Terra Dotta) and Dartmouth systems. Support and administer the application review process in coordination with the Assistant Director for Study Away. Monitor the student application process and coordinate with faculty on reviews and program cohorts. Help schedule meetings for faculty with students during application and orientation phases. Demonstrate a commitment to diversity, inclusion, and cultural awareness. Perform other duties as assigned. Required Qualifications Education: Associate’s degree or equivalent combination of education and experience. Experience: 2–3 years of administrative experience in roles with increasing autonomy and responsibility. Skills, Knowledge and Abilities: In‑depth knowledge of office procedures. Ability to work with students, staff, faculty, and foreign institutions. Proven ability to work successfully both individually and as part of a team. Excellent organizational and project management skills with multitasking ability. Demonstrated problem‑solving, decision‑making, and troubleshooting skills. Proficiency in Microsoft Office and computer databases; initiative to learn new systems. Strong writing and proofreading skills. Ability to update web pages and manage social media postings. Detail‑oriented with high accuracy. Strong interpersonal skills and effective communication with a wide range of constituencies. Tact, professionalism, and experience handling sensitive confidential information. Preferred Qualifications Experience in an academic environment. Contact Information Name: Megan Wood, Deputy Director Phone: View phone number on click.appcast.io Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check Employment in this position is contingent upon consent to and successful completion of a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of required academic credentials, licenses, or certifications. A criminal conviction will not automatically disqualify an applicant. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law. Driving Not an essential function. Tobacco-Free Policy Dartmouth College has a Tobacco‑Free Policy. Smoking and the use of tobacco‑based products are prohibited in all facilities, grounds, vehicles, or other areas owned, operated, or occupied by Dartmouth College. For details, see the policy at Quick Link #J-18808-Ljbffr