Executive Assistant

Personal Assistant / Executive Assistant

Miami, FL (Hybrid Primarily Remote with On-Site Support 12x/Week) Full-Time | 1099 Contractor | $65,000$80,000/year (DOE)

The Role

This is a hybrid position blending both personal and executive support. You'll handle a variety of administrative, scheduling, and coordination duties that ensure both founders can operate smoothly and focus on strategic priorities. The ideal candidate is highly dependable, tech-savvy, and thrives on anticipating needs before being asked.

You'll work closely with both William and Alexis, alternating between remote administrative work and occasional in-person errands or logistics support around Miami.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars, appointments, and daily schedules.
• Monitor and organize inboxes; draft and send correspondence as needed.
• Prepare meeting reminders, reports, and follow-ups.
• Coordinate travel, accommodation, and itineraries (domestic & international).
• Track expenses, receipts, and reimbursements.

Personal & Household Support

• Book personal appointments (grooming, fitness, wellness, etc.).
• Coordinate with household vendors and service providers (cleaners, maintenance, deliveries).
• Assist with errands, groceries, and online shopping.
• Manage personal and family calendars to ensure seamless scheduling.

Business Support

• Support with light project management tasks, follow-ups, and reporting.
• Maintain documentation and ensure clarity across all ongoing initiatives.
• Act as liaison between founders and business partners, contractors, or vendors.

What Success Looks Like

After 612 months, you'll be fully integrated as the founders' right hand anticipating needs, organizing priorities, and ensuring that both personal and professional operations run like clockwork. You'll introduce structure and processes that simplify their lives and enable them to stay focused on business growth.