Executive Personal Assistant to CEO

This role is a growth opportunity , not a traditional long-term executive assistant position rooted in a corporate environment. We are looking for someone who is culturally aware, extremely organized, and entrepreneurial by nature —a self-starter who thrives in fast-moving, creative, and evolving businesses. You will work closely with the CEO across three culture-driven brands in marketing, hospitality, and media. This is a high-trust role for someone who wants exposure, responsibility, and the chance to grow alongside a founder building multiple companies. The position is 75% professional / 25% personal support , with real ownership over systems, schedules, content coordination, and day-to-day execution. Key Responsibilities Executive & Business Support (75%) Financial administration including bill pay, expense tracking, vendor payments, and reconciliation Calendar, scheduling, and meeting coordination across multiple businesses and teams Inbox management, prioritization, and follow-ups on behalf of the CEO Project and workflow management using tools such as Asana and HoneyBook Social media support, including: Scheduling posts across platforms (Instagram, TikTok, etc.) using Sprout Social Coordinating with internal creative teams and external partners Managing content calendars and ensuring deadlines are met Shoot organization and coordination, including: Scheduling shoots and aligning availability across teams Coordinating locations, talent, props, and logistics Ensuring deliverables are captured and handed off properly Project coordination across The Marketing Department, Sunshine Coffee, and What’s Good Miami Acting as a key point of contact with vendors, partners, and collaborators Maintaining organized systems and documentation across Google Workspace and Microsoft Suite Leveraging AI tools —including ChatGPT, Gemini, and other emerging platforms — to: Improve speed, quality, and clarity of communication Draft, summarize, and organize information Streamline workflows, planning, and execution Increase overall operational efficiency and output Personal Support (25%) Personal task management including appointments, travel coordination, and personal scheduling Handling confidential and sensitive matters with discretion Acting as a trusted gatekeeper and proactive problem-solver Qualifications & Requirements Experience supporting a CEO, founder, or senior executive in a fast-paced environment Must enjoy and love children Strong financial proficiency, including bill pay and expense management Highly organized with exceptional time-management and prioritization skills Familiarity with social media platforms and scheduling tools (Sprout Social a plus) Comfortable coordinating photo and video shoots with multiple moving parts Proficiency with Asana, HoneyBook, Google Workspace, and Microsoft Suite Strong written and verbal communication skills Tech-savvy, detail-oriented, proactive, and resourceful Absolute discretion and professionalism #J-18808-Ljbffr The Marketing Department