Executive Assistant to CEO

Executive Assistant / Chief of Staff (in training) — Well Peptides & Well Society Location: Miami Beach, FL (on-site) Schedule: Full-time, Monday–Friday in-office, with occasional weekend availability Reports to: Founder & CEO Role Description We're looking for a highly capable, self-sufficient Executive Assistant to serve as the right hand to the founder of Well Peptides and Well Society, a fast-growing wellness and longevity brand. This is not a scheduling-and-errands role, it's an operator role for someone who wants to grow into a Chief of Staff position. You'll sit close to the business: managing projects across vendors, hiring, and team performance, and acting as the CEO's trusted second set of eyes on every major decision. You must be someone who takes ownership, drives things to completion without being chased, and is comfortable being the person who keeps everyone else accountable. This is a startup environment. Priorities shift quickly, new projects emerge daily, and you’ll often be building systems and processes from scratch. Who You Are This role is not for someone looking for a predictable corporate environment. We’re a fast-growing startup. Priorities change quickly, new projects appear every day, and there isn’t always a playbook. If you need clearly defined responsibilities or someone telling you exactly what to do each day, this role won’t be the right fit. We’re looking for someone who enjoys bringing order to chaos. You should thrive on solving problems, managing multiple priorities, and creating systems where none exist. You’ll often switch between recruiting, vendor management, research, operations, executive support, and special projects, all in the same day. The ideal person takes ownership, is resourceful, moves quickly, and enjoys figuring things out independently. You’re comfortable wearing many hats and don’t get overwhelmed when priorities change. If you’re excited by the opportunity to help build a company from the inside and become a true partner to the founder, you’ll thrive in this role. Responsibilities Executive & operational support Act as the CEO's right hand — main point of contact for internal team, vendors, and key external partners Manage the CEO's calendar, meetings, emails and shifting priorities Track cross-functional projects to completion, flagging risks and keeping timelines on track Conduct deep research and side‑by‑side comparisons on vendors (agencies, platforms, service providers) Lead or support contract negotiations, pricing discussions, and vendor onboarding Own ongoing vendor relationships … Recruiting & team management Manage the hiring process for open roles: sourcing, screening, interview coordination, and candidate evaluation Help assess team KPIs and performance, and flag where support or accountability is needed Support onboarding of new hires and contractors Business operations Oversee day-to-day operations so nothing falls through the cracks Support order management and operational coordination as needed Prepare clear, organized research and recommendations to support fast decision-making Personal support (as needed) Support personal logistics, appointments, and lifestyle coordination as needed Coordinate travel, including flights, hotels, and itineraries, as needed Help with children's schedules, activities, and school pickups/drop-offs as needed Qualifications 5+ years in an Executive Assistant, Chief of Staff, or high-performance operations/PM role Strong track record managing vendor relationships and negotiations Experience with recruiting/hiring coordination a plus Excellent research skills — can turn open-ended questions into clear, decision-ready comparisons Comfortable working with KPIs and holding a team accountable to them Highly organized, proactive, and able to manage multiple priorities without constant direction Tech-savvy: comfortable with Excel/Sheets, Google Workspace, Slack, and AI tools like ChatGPT/Claude Valid driver's license Based in or willing to relocate to Miami; able to work on-site Monday–Friday with occasional weekend availability #J-18808-Ljbffr Well Society