Office Manager & Executive Assistant to the CEO

Office Manager & Executive Assistant To The CEOYale Realty & Capital Advisors is a national, award-winning brokerage specializing in the sales and financing of Manufactured Housing Communities and RV Resorts. Since 2012, Yale has completed more than $8B in transactions and is the most awarded firm in the sector. As the first fully integrated team with dedicated representatives across the U.S., Yale provides unmatched expertise to owners and investors nationwide.We are seeking a reliable, organized, and proactive Office Manager & Executive Assistant to the CEO to keep the office running smoothly and support executive day-to-day needs. This role focuses on office coordination, bill and invoice management, scheduling, conference logistics, and executive support.This is a full-time, in-office position based in Miami, FL, requiring on-site presence Monday–Friday from 10:00 AM to 6:00 PM with a starting salary range of $55,000–$75,000 depending on experience and overall strength of application.Responsibilities include:Oversee daily office operations and serve as the main point of contact for office needsManage office vendors, service providers, and landlord communicationsReview and submit invoices, recurring bills, and association dues for paymentTrack office expenses and due dates to ensure timely paymentsOrder and maintain office supplies, equipment, and servicesCoordinate office maintenance and IT support as neededManage inbound and outbound mail and shippingGreet visitors and assist with in-office meetings and interviewsSchedule internal meetings, interviews, and executive appointmentsCoordinate logistics for conferences, trainings, and firm events, including travel, lodging, registrations, and materialsAssist with on-site conference support as neededManage the CEO's calendar, meetings, and scheduling prioritiesCoordinate domestic travel, accommodations, and transportationPrepare itineraries and assist with logistics for conferences, meetings, and eventsAssist with occasional errands and daily tasks to support a smooth workflowHandle confidential and time-sensitive information with discretion