Secretary

Job Description

Job Description

The Secretary plays a crucial role in supporting multiple executives by managing schedules, coordinating meetings, and handling a variety of administrative tasks. This position requires proficiency in managing financial records, client correspondence, and legal documents, ensuring efficient office operations through effective communication and organization. The Secretary will regularly use Microsoft Office, Google Workspace, specialized office management software, and communication platforms such as Slack. Occasional travel arrangements are also part of the role.

Responsibilities

• Manage scheduling and calendar coordination for multiple executives
• Handle correspondence including financial records, client letters, and legal documents
• Maintain record keeping and filing systems
• Coordinate meetings and prepare necessary documentation
• Manage phone communications and customer support inquiries
• Perform data entry and document preparation
• Organize and monitor office supplies inventory
• Arrange occasional travel plans and accommodations

Required Qualifications

• Valid driver’s license and reliable transportation
• Proficiency in Microsoft Office Suite
• Strong typing and data entry skills
• Effective calendar management abilities
• Excellent communication and organizational skills
• Customer service experience
• Time management and attention to detail

Preferred Qualifications

• 3+ years in administrative support roles
• High School Diploma or equivalent