COSS County Administrative Assistant

COSS County Administrative Assistant

Position Information

Posting Number - PG190853CE

Position Number - W-00042629-0326

Position Type - NC Cooperative Extension (EPS)

Job City & State - Brevard, NC

Department - NC Cooperative Extension - Transylvania

Working Title - COSS County Administrative Assistant

Appointment - 12 Month Recurring

Job Type - Full-Time - Permanent

FTE -.94

Position Overview

Essential Job Duties - ***REPOSTED***As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. Primary Function of the Organizational Unit North Carolina Cooperative Extension gives our residents easy access to resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension agents deliver unbiased, research-based information to North Carolina Citizens Duties and Responsibilities Transylvania County is located in the beautiful mountains of Western North Carolina just south of Asheville. Transylvania County is called the "Land of Waterfalls" due to the 250 waterfalls located throughout the county. Whitewater Falls is the one of the highest waterfalls in the Eastern United States. Framed by the beautiful Blue Ridge Mountains, access to Pisgah National Forest, Gorges State Park and DuPont State Forest provide locals and visitors with opportunities for a range of outdoor activities such as hiking, biking, camping, canoeing, tubing, picnicking, and fishing.

Duties and Responsibilities The Extension Administrative Assistant position provides office support, under supervision, to the Extension staff and does related work as required to support educational programs in a variety of areas including data entry, procurement and management of office & building supplies and programming materials. Responsibilities include providing administrative support for the County Extension Director and other staff/program areas including Agriculture, Local Foods, 4-H, and Family and Consumer Science. Position interacts with other county departments (Human Resources, Finance, Budget, etc.) to ensure effective relationships with county government and partner organizations working with Extension staff. The County Administrative Assistant will work with the County Extension Director to develop and effectively manage the county budget and maintain monthly expense records.

Other Work/Responsibilities - The County Administrative Assistant will provide customer service to call-in and walk-in clientele and should have the ability to respond to all clientele. This position will be responsible for assisting in developing and maintaining county budgets, maintaining grant fund budgets, managing certain Extension reports and communicating with Extension administration, website updates, and creation of the monthly Extension newsletter and marketing materials for Extension Agents. They will also serve as Seniors' Health Insurance Information Program Coordinator. The Seniors' Health Insurance Information Program (SHIIP) counsels Medicare beneficiaries and caregivers about Medicare, Medicare supplements, Medicare Advantage, Medicare Part D, and long-term care insurance. ASHIIP (Seniors' Health Insurance Information Program) Coordinator manages the daily operations of Medicare counseling services, acting as the primary contact for Medicare beneficiaries. They recruit and train volunteers, provide unbiased counseling on Medicare/Medicaid benefits, ensure compliance with state/federal regulations, and conduct community outreach.

Supervisory

Number of Permanent Employees this Position Supervises - 0

Percent of Time Spent - N/A

Requirements and Preferences

Identify if the Position is Mandatory / Essential / Key - Not Applicable

Work Schedule - Monday - Friday 8:30am 5pm business hours, with occasional flex hours to attend night and/or weekend events and to support programs.

Minimum Experience/Education - Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

Department Required Skills - Must be proficient in Microsoft Excel and WordMust have experience with accounting.*Must have efficient keyboarding and computer skills.*Must be understanding of confidentiality and professionalism for personnel issues.*Must possess good written and oral communication skills.*Must have the ability to respond to diverse audiences.*Must have good organizational skills.*Must be able to work independently with minimal supervision.*Must be highly motivated and comfortable taking initiative with the assigned task.*Must be a good team worker dedicated to supporting a creative, supportive and positive work environment.

Preferred Years Experience, Skills, Training, Education - *Experience with, web page management, word, social media and newsletter design.

Required License or Certification - N/A

Valid NC Driver's License required? - Yes

Commercial Driver's License Required? - No

Physical Required? - No

List any other medical/drug tests required

Recruitment Details

Anticipated Hiring Range - 34,000-$36,000

Internal Transfer Only - No

Recruitment Dates

Job Open Date - 05/27/2026

EEO - NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity.If you have general questions about the application process, you may contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Application Materials Required

Required Documents

1. Resume
2. Contact Information for References

Optional Documents

1. Cover Letter
2. Letter of Recommendation 1