Accounts Payable Administrator

The Research Foundation for the State University of New York (RF) is the largest and most comprehensive university-connected research foundation in the United States. It supports SUNY faculty, students, and staff by providing sponsored programs administration and innovation services that enable research in life sciences, engineering, nanotechnology, physical sciences, social sciences, and information sciences. The RF manages SUNY’s research portfolio through every stage of the grant process, helping researchers focus on their work while maintaining compliance with institutional, sponsor, and government requirements. Each year, SUNY research generates over 200 new technologies, and the RF collaborates with industry, government, and other partners to translate this research capacity into economic growth and societal impact. SUNY Downstate is a Brooklyn-based public academic medical center focused on educating healthcare professionals, advancing medical and biomedical research, and providing accessible, patient-centered care to diverse communities. Role Description The Accounts Payable Administrator is a full-time, hybrid role based in Brooklyn, NY. This position is responsible processing and managing vendor invoices ensuring timely and accurate payments, and maintaining compliance with institutional, sponsor, and federal financial regulations. This role supports the financial operations of the Office of Research Administration. The Administrator reviews, verifies, and processes invoices for accuracy, proper authorization, and coding; matches invoices with purchase orders and receiving documents (3-way match); maintains vendor records and respond to vendor inquiries; reconciles vendor statements and resolve discrepancies; ensures compliance with internal policies and external regulations (e.g., federal, state, sponsor); collaborates with ORA divisions such as Procurement and Sponsored Programs, as well as Research Foundation Central Office colleagues; attaches all supporting documentation and approvals in Oracle modules or Jaggaer e-Procurement system for all payments; and addresses and responds to vendor and researcher inquiries in a timely manner. Qualifications Required: Associate's degree and/or related professional experience 2+ years of experience in Accounts Payable Must be detail-oriented and a team player, possess analytical skills, be an effective communicator, and provide quality customer service Have an operational understanding of Accounts Payable policies and procedures; Proficiency in Microsoft Office Suite (Outlook, Excel, SharePoint). Preferred: 3+ years of related experience in research administration #J-18808-Ljbffr